Team Assistant

Overview

Team Assistant — World Bank, Riyadh, Saudi Arabia. Job # req34437. Organization : World Bank. Sector : Administration / Office Support. Grade : GB. Term Duration : 3 years. Recruitment Type : Local Recruitment. Required Language(s) : Arabic; English. Closing Date : 10 / 8 / : 59pm UTC. Attention : Only applicants who are nationals, legal residents, or otherwise have legal presence in the duty station independent of any employer, and who are authorized to work in the duty station, will be considered. Responsibilities

Provides quality control of internal and external documents, reviews documents for accuracy and adherence with World Bank guidelines and procedures. Assists in drafting, editing, formatting, and production of documents and correspondence. Coordinates schedules, monitors changes, and communicates information to staff inside and outside the immediate work unit, including officials outside the bank. Solves non-routine problems and responds to requests requiring research to address the query at hand. Provides assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences; handles administrative and logistical arrangements, prepares and assembles meeting materials, sends invitations, and follows up. Builds a database of participants and drafts event reports. Coordinates travel requests for consultants if necessary and assists with coordination of mission agendas as needed. Maintains current distribution lists and phone / addresses lists of project / product contacts and distributes documents for relevant task teams. Maintains up-to-date work unit project and other files (paper and electronic). Manages logistics requests for visiting missions and handles bookings for business travels, including arranging visas. Collaborates with other team members and contributes productively to the team’s work, fully involving others in the work of the team. Generates reports as needed and assists with administrative and operational matters in the department; acts as back-up for colleagues when needed. Selection Criteria

Education / Experience Minimum education : Bachelor’s degree Minimum of 2-5 years of relevant experience Required Competencies Technology and systems knowledge

– Advanced knowledge of Microsoft Office applications (Excel, PowerPoint, Word, etc.). Project and task management

• Strong organizational, problem-solving, analytical skills; ability to manage multiple tasks with attention to detail and quality; ability to work with minimal supervision. Institutional policies, processes, and procedures
• Knowledge of department programs and WB policies relevant to responsibilities; ability to apply them. Versatility and adaptability
• Flexible, open to new solutions, willing to adapt to change. Client Orientation
• Strong communication, professional client service attitude; understands and meets clients’ needs. Learning, knowledge sharing and communication
• Clear writing, editing, and proofreading; ability to share knowledge across the unit. Business judgment and analytical decision making
• Manage information and respond to inquiries; perform basic reporting from multiple sources. Drive for Results
• Take ownership to meet deadlines and deliver results. Teamwork (Collaboration) and Inclusion
• Collaborate with team members and respect diverse perspectives. WBG Culture Attributes

1. Sense of urgency : anticipate and respond quickly to stakeholder needs. 2. Thoughtful risk-taking : challenge the status quo to achieve greater impact. 3. Empowerment and accountability : act and hold others accountable for results. Benefits and Equal Opportunity

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, with accommodations for individuals with disabilities. We are an equal opportunity and inclusive employer and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Learn more about working at the World Bank and IFC, including our values and stories.

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