Operational Senior Manager / Philanthropic Entity

Major Tasks Role & Responsibilities Operational Oversight : Lead the operational planning and execution of the cultural assets’ development projects, ensuring that timelines, budgets, and key milestones are met. Oversee all aspects of infrastructure development, including construction, design, and technology implementation, working closely with architects, contractors, and consultants. Develop and implement operational workflows to integrate the museums and library functions during the development phase, ensuring alignment with the long-term vision of the institutions. Coordinate cross-functional project teams, including curators, librarians, archivists, digitization specialists, and administrative staff. Operational Systems and Frameworks : Design and implement operational systems to support the functioning of the cultural assets, including frameworks for visitor management, security, facilities maintenance, and administrative workflows. Develop protocols for day-to-day operations, ensuring alignment with the unique needs of each department (e.g., exhibition logistics, library services, and collection care). Establish operational policies, such as access controls, emergency response plans, and maintenance schedules, to ensure smooth operations post-development. Work with the Curation and Design Team to ensure operational needs (e.g., storage solutions, IT systems) are integrated into the facility plans and construction processes. Logistics and Resource Management : Oversee the procurement and logistics for operational equipment, non-collection resources, and technology systems required during the development phase. Coordinate the setup of shared workspaces, storage solutions, and administrative offices to support all teams during the development phase. Ensure that all operational resources are effectively allocated and tracked, including furniture, equipment, and technology. Support logistics for the movement or temporary storage of non-collection items needed for the operational readiness of the museums and library. Stakeholder Coordination and Communication : Serve as the primary point of contact for operational matters, ensuring effective communication and coordination between peer departments and external stakeholders. Collaborate with the Curation and Design Team to ensure that operational systems and workflows are compatible with the spatial and infrastructure plans. Partner with the Content and Collection Team to ensure operational policies support secure and efficient collection handling (e.g., transport, storage). Work with the Specialized Library Team to address operational needs specific to library services, such as IT systems for cataloging and visitor management. Provide regular progress reports to the Boards, highlighting key milestones, challenges, and recommendations. Budgeting and Financial Oversight Develop and manage the operational budget for the development phase, ensuring efficient use of resources and adherence to financial goals. Oversee procurement processes for operational needs, ensuring compliance with the Foundation’s policies and negotiating cost-effective contracts with vendors and service providers. Provide regular financial updates and reports to the Foundation Boards regarding operational expenditures and resource allocation. Qualifications Required Bachelor’s degree in operations management, Business Administration, Project Management, or a related field. A master’s degree is preferred. Years of Experience 7 Years of experience Required Skills Practical Problem-Solver :

Focused on finding solutions to operational challenges with a results-oriented approach. Collaborative Mindset : Able to work effectively with multidisciplinary teams and external partners to achieve shared goals. Detail-Oriented :

Ensures accuracy and thoroughness in operational planning and execution. Adaptable and Resilient :

Thrives in dynamic, fast-paced environments and is capable of navigating unforeseen challenges.

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