Document Controller

Responsibilities

• Manage and control all project documents and drawings in accordance with project requirements.
• Create, update, and maintain document control procedures and systems to ensure efficient document management.
• Coordinate with project team members to ensure timely and accurate documentation flow.
• Monitor and track project documentation to ensure compliance with project standards and requirements.
• Manage document revisions, version control, and distribution to appropriate parties.
• Ensure all project documents are stored and archived properly for easy retrieval and reference.
• Provide support to project teams in accessing and retrieving project documents as needed.
• Conduct regular audits to ensure document control processes are being followed correctly.
• Collaborate with external stakeholders to exchange project-related documents.
• Utilize Aconex or similar document control software effectively to manage project documentation.
• Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
• Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
• Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
• Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
• Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
• Support quality assurance processes by maintaining accurate records of all project-related documents.
• Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
• Provide training and guidance to project team members on document control procedures and systems.
• Participate in project meetings to provide updates on document control activities and address any related queries.
• Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.

Essential Requirements

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