Senior Admin Assistant (Saudi National)

Overview

In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for. Job Description : Parsons is looking for an amazingly talented Senior Admin Assistant (Saudi National) to join our team! Responsibilities

Office Administration and Support : Provide comprehensive administrative support to project managers, engineers, and other team members. Manage incoming and outgoing correspondence, including email, courier, and hardcopy files. Maintain office supplies, equipment, and inventories to ensure efficient operations.

Document Control and Filing : Organize, maintain, and update electronic and physical filing systems for project-related documents. Assist with the preparation, formatting, and archiving of reports, memos, and letters. Ensure confidentiality and proper version control of sensitive project documentation.

Scheduling and Meeting Coordination : Schedule meetings, prepare agendas, and take minutes during departmental and project coordination meetings. Coordinate with internal and external stakeholders for meeting arrangements, site visits, and logistics. Track and follow up on assigned action items and deliverables.

Data Entry and Reporting : Enter and update project data, personnel logs, timesheets, or attendance sheets as required. Generate simple reports and summaries as requested by project or admin leadership. Maintain databases, contact lists, and document logs.

Project Support and Communication : Serve as a point of contact for administrative queries between departments or subcontractors. Distribute circulars, safety bulletins, and memos to ensure communication flow across site offices. Assist with onboarding processes for new team members, including documentation and ID issuance.

Compliance and Recordkeeping : Ensure administrative activities comply with company procedures and project standards. Support audits and inspections by providing requested documentation and records. Track and manage document expiry dates (e.g., permits, licenses, IDs).

Qualifications

What Required Skills You’ll Bring :

Education : Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience : 2 years of administrative experience in construction, engineering, or infrastructure projects. Familiarity with working in a fast-paced project or site environment.

Skills & Knowledge : Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational, time management, and multitasking abilities. Good communication and interpersonal skills. High attention to detail and accuracy in data entry and document handling. Ability to handle confidential information with professionalism.

Desired Skills

Experience with document control systems or project management platforms (e.g., Aconex, Procore, or SharePoint).

Knowledge of construction site protocols or airport project environments.

Basic understanding of project terminology and workflow.

Ability to work flexible hours or shifts, if needed.

Fluency in English and additional languages is a plus.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to