Admin support officer

Overview Location :

Dammam, Eastern Region, Saudi Arabia

Job ID : Date Posted :

Company Name :

HITACHI ENERGY LTD

Profession (Job Category) :

Administration & Facilities

Job Schedule : Full time

Remote : No

Job Description : The opportunity

Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the public, clients and customers. Provide an auxiliary service to a Business Unit, Division, Country or Group.

How you’ll make an impact

Coordinating office activities and operations to secure efficiency and compliance to company policies.

Monitor visitor access and maintain security awareness and coordinate with Security for the registration of the visitors and control inventory relevant to reception area.

Receive and sort mail & fax and deliveries.

Answer telephone, screen and direct calls and provide information as required.

Take and relay shipments from DHL and TNT, supervise the activity of the clinic and request medical items, and greet people entering the organization.

Direct people to the correct destination and deal with queries from the public and customers.

Schedule appointments for visitors and monitor and maintain office equipment (fax, copy machine).

Tidy and maintain the reception area to keep visitor records and coordinate office activities and operations to secure efficiency and compliance with company policies.

Regularly check Admin workflow, print each request and forward to the admin staff concerned for necessary action. Handle & control office supplies requisition in coordination with SCM.

Handle canteen duties, organize with suppliers of meals, distribute invoices for the canteen to adequate cost centers.

Assisting the Reception area in attending & answering income calls and sending faxes.

Implement accurate filing, documentation controls, archiving for Admin activities.

Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.

Supervise transportation requests and organize the drivers dispatch and supervise and request Kitchen Supplies.

Coordinate with the regional Admin staff when required and process individual Telephone Bill Payment.

Arrangements of meeting rooms for training events (snacks + lunch) and support the business to arrange all events; receive and review hotel invoices, rent-a-car invoices, and compound invoices.

Case by case study for top confidential cases referred by Hitachi management for evaluation.

Prepare monthly payment requests for canteen subs.

Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.

Live Hitachi Energy core values of safety and integrity, taking responsibility for your own actions while caring for your colleagues and the business.

Your background

Diploma or bachelor's degree in business administration or equivalent work experience.

Experience 2-3 years.

Skill : excellent verbal and written communication, customer service orientation, problem solving.

Proficiency in both spoken & written English language is required.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

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