Front Desk Executive

Key Accountabilities Front Desk Management :

Greet visitors and clients warmly and professionally.

Ensure the reception area is presentable organized and stocked with necessary materials (e.g. brochures forms).

Call Handling :

Answer and direct incoming phone calls promptly and courteously.

Take accurate messages and ensure timely delivery to the appropriate individuals.

Visitor Coordination :

Maintain a visitor log and issue visitor passes.

Inform relevant personnel of guest arrivals.

Administrative Support :

Schedule and coordinate meetings appointments and conference room bookings.

Handle incoming and outgoing mail and courier services.

Assist with maintaining office supplies events management and stationery inventory.

Document Handling :

Maintain records files and other documentation as required.

Support in the preparation and formatting of documents for meetings or presentations.

Compliance and Security :

Adhere to security procedures including managing visitor access.

Ensure compliance with company policies in daily operations.

Customer Service :

Act as a liaison between external parties and internal teams ensuring smooth communication and service delivery.

Address inquiries and escalate unresolved issues to the appropriate department.

Office Maintenance Coordination :

Coordinate with maintenance staff to ensure the reception and office areas are clean and wellmaintained.

Report any maintenance or technical issues promptly to the facilities team.

Event Coordination Assistance :

Assist with organizing company events meetings and conferences by coordinating logistics sending invitations and preparing materials.

Inventory Management :

Monitor stock levels for office supplies ensuring timely reordering to avoid shortages.

Maintain an organized storage system for stationery and materials.

Emergency Response Coordination :

Act as a point of contact during emergencies coordinating with security and safety teams.

Keep a record of emergency procedures and contact lists for quick access.

Skills :

Proficient in both English and Arabic with excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in MS Office Suite (Word Excel Outlook).

Professional demeanour and appearance.

At Surbana Jurong we put talent hard work teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

Key Skills Acting,Bilingual,Hibernate,Front Office,Arabic

Employment Type : Full-Time

Experience : years

Vacancy : #J-18808-Ljbffr