Project Coordinator

Responsibilities

• Assist the Project Manager in day-to-day project activities, tracking progress, and ensuring timely delivery of tasks.
• Coordinate meetings, workshops, and progress reviews, and prepare minutes of meetings.
• Ensure alignment between engineering, construction, commercial, and risk management teams.
• Maintain project documentation including schedules, logs, registers, and correspondence.
• Prepare weekly / monthly project progress reports for PMC and client review.
• Track deliverables and ensure timely submission of reports, drawings, and approvals.
• Act as a communication link between PMC, contractors, consultants, and client stakeholders.
• Follow up on action items and ensure resolution of outstanding issues.
• Support interface coordination between multiple contractors and disciplines.
• Assist in monitoring project schedules and milestones.
• Track key performance indicators (KPIs) and escalate delays or risks to the Project Manager.
• Support change management processes by documenting variations and approvals.
• Ensure that project activities comply with quality standards, PMC procedures, and client requirements.
• Support coordination of safety initiatives with HSE teams.
• Track regulatory submissions and approvals.
• Maintain a project issues log and follow up on resolution.
• Support risk management processes by coordinating risk identification workshops and updating registers.
• Serve as the primary point of contact for project queries from contractors, consultants, and client representatives.
• Facilitate coordination between multiple contractors, design teams, and project departments to resolve interface issues.
• Monitor project timelines and milestones, ensuring adherence to the master schedule.
• Alert the Project Manager to any potential delays and support corrective actions.
• Maintain a comprehensive log of action items, issues, and decisions.
• Ensure timely follow-up and resolution of issues and record outcomes.
• Implement and maintain document control systems, including drawing revisions, reports, contracts, and approvals.
• Ensure proper filing and archiving of all project documents for audit and reference purposes.
• Organize and schedule project meetings, workshops, and site visits.
• Prepare agendas, track attendance, and ensure distribution of minutes with action items.
• Support preparation of project dashboards, KPI reports, and progress summaries for management and client review.
• Assist in consolidating project data from multiple disciplines for accurate reporting.
• Track and document project changes, variations, and approvals.
• Assist the Commercial and Project Controls teams in maintaining accurate records of cost and schedule impacts.
• Support the HSE team in tracking safety observations, incidents, and corrective actions.
• Ensure that project activities comply with quality standards and PMC procedures.
• Update risk registers and follow up on mitigation actions in coordination with Risk and Commercial teams.
• Assist in ensuring compliance with regulatory and client requirements.
• Support close-out activities, including handover documentation, as-built drawings, and final reporting.
• Ensure all project records are complete, accurate, and properly archived.

Essential Requirements

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