Executive Assistant

Responsibilities

Manage calendars, schedules, meetings, and travel arrangements to ensure priorities are met. Prepare agendas, reports, presentations, and other documents with accuracy and timeliness. Follow up on action items and deadlines, keeping stakeholders aligned and informed. Coordinate internal and external communications while maintaining confidentiality. Arrange and coordinate meetings. Maintain office systems, workflows, and administrative processes to improve efficiency. Handle expense reports, documentation, and budget tracking. Liaise with different departments to ensure smooth information flow. Act as the main point of contact for incoming requests, prioritizing and escalating when necessary. Maintain records, databases, and filing systems (digital and physical). Qualifications

Bachelor’s degree in Business, Administration, or a related field. 4–6 years of experience in executive support, office management, or similar roles. Strong organizational, multitasking, and time management skills. Fluent in both English and Arabic (spoken and written). High attention to detail, integrity, and ability to manage confidential information. Proficiency in MS Office and collaboration tools (Outlook, Excel, PowerPoint, Teams). Proactive, problem-solving mindset with ability to work independently. Seniority level

Mid-Senior level Employment type

Full-time Job function

General Business and Administrative Retail Jeddah, Makkah, Saudi Arabia Referral information and job posting details have been removed to maintain relevance and accuracy for applicants.

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