Executive Office Administrator

Overview

Executive Office Administrator Company :

Boeing Middle East Regional Office Business Support Services – Executive Office Administrator (UAMLID) Boeing Saudi Arabia is looking for an experienced

Executive Office Administrator

to join our business support team in

Riyadh, Saudi Arabia . Job Description Summary

Coordinates and processes domestic and international business travel arrangements Monitors designated traveler logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards Collects and compiles data to provide visibility of status for traveler review and / or signature Creates, edits and maintains electronic and written communication Tracks and maintains information relative to department and business operations Verbally communicates a wide variety of information to multiple audiences; processes and screens incoming and outgoing communication to ensure proper dissemination of information Prioritizes and schedules management-level employee time and availability Tracks and maintains designated conference room schedules for availability and efficient use of resources Coordinates with appropriate focal(s) to support acquisition and maintenance of resources Orders and maintains office supplies Plans and implements logistics for senior executive level internal and external events Provides guidance to less experienced employees; works under minimal supervision Position Responsibilities

Manages and maintains the President of Boeing Saudi Arabia’s work schedule Coordinates and processes domestic and international business travel arrangements for the President Monitors traveler logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges for timely reimbursement Collects and compiles data to provide visibility of status for traveler review and / or signature Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals, etc.) including the President’s when needed Records and transcribes minutes of meetings; coordinates and follows up on action points Processes and screens incoming and outgoing communication and correspondence for proper dissemination Ensures proper management of electronic and manual filing systems Tracks and maintains information relative to department and business operations Verbally communicates a wide variety of information to multiple audiences Prioritizes and schedules management-level employee time and availability Plans and implements logistics for senior executive level internal and external events Tracks and maintains designated conference room schedules for availability and resource efficiency Ensures effective running of office and facilities management including procurement of office supplies and logistics Coordinates with appropriate focal(s) to support acquisition and maintenance of resources Meets and welcomes President’s visitors Provides guidance to less experienced employees Responds to out-of-hours emergencies Builds good relationships with internal and external stakeholders; coordinates delegation of tasks and ensures accomplishments Basic Qualification (Required Skills / Experience)

Prior experience as an office administrator, office assistant or relevant role Demonstrable mastery of written and spoken English (this will be tested onsite) Excellent organizational, prioritization and leadership skills Excellent knowledge of MS Office Works under minimal supervision Preferred Qualification (Desired Skills / Experience)

Qualification in Office Management or Business Administration Qualifications in secretarial studies will be an advantage Familiarity with office management procedures Typical Education & Experience

Education / experience typically acquired through basic education (e.g. High School diploma / GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school / Associate+5 years' related work, Bachelor+2 years' related work, etc.). Additional Information

This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense. This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities. Language Requirements :

Not Applicable Education :

Not Applicable Relocation :

Relocation assistance is not a negotiable benefit for this position. Security Clearance :

This position does not require a Security Clearance. Visa Sponsorship :

Employer willing to sponsor applicants for employment visa status. Contingent Upon Award Program :

This position is not contingent upon program award Shift :

Not a Shift Worker (Saudi Arabia)

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