Marketing Assistant

Overview The Role

The marketing assistant supports the marketing team by performing various tasks to ensure the smooth operation of the marketing execution and its requirements. They will also serve as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

Responsibilities

Comply and ensure compliance with company policies and procedures related to meetings and events and all other relevant company policies.

Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events.

Responsible for securing pre-requisite requirements prior to meeting registration, i.e., required external permit, compliance to TLMaP (Thought Leader Management and Planning).

Responsible for timely registration of meetings using the designated meeting registration technology and following its meeting requirements and relevant approvals and documentation.

Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events.

Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics.

Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded in a timely manner.

Post event tasks - meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation, and chargebacks.

Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured.

Manage the purchase requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment.

Manage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocation.

Work closely with vendor management specialist to maintain a systematic list of marketing materials.

Responsible for the record management of relevant business records; with high attention to privacy and adherence to record retention policy.

Requirements and Qualifications

Preferably at least 2-3 years administrative support.

Preferably with event management experience.

Project management.

Decision making and problem solving.

Planning and organization.

Excellent communication.

Customer focus.

Influence and negotiation.

Attention to details.

Ability to work under pressure.

Ability to work effectively through cross-functional teams and third parties.

About the company We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work. ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service. ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement. Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including :

IT & Telecommunications

Engineering & Construction, Oil & Gas

Banking, Finance & Legal

Sales & Business Development

Marketing, Public Relations & Communications

Human Resources & Training

Customer & Support Services (Secretarial and Administrative)

Operational, Supply Chain & Logistics

Executive Recruitment

Emiratization Solutions

Recruitment Program Outsourcing Solutions

Managed Service Provider Solutions

Talent Based Outsourcing Solutions

Outsourced Staffing Solutions

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