Operations Manager

Our client is a leading US law firm, and they are currently looking for an experienced Arabic Operations Manager for their Riyadh office. You will have a minimum 10 years in an Operations / Administration / Office Management role.

The role encompasses performing day-to-day administration to support the smooth running of the office.

Responsibilities

• HR : Employee benefits : manage relationships with insurance providers, including coordinate renewal of policies and adding / deleting members, End of Service Gratuity calculations, GOSI contributions etc.
• Payroll processing via Mudad portal
• Visa application processes and employment registration on the Qiwaportal
• Draft employment contracts, salary letters, employment verifications etc.
• Absence management
• Assist with staff recruiting processes including interviewing and onboarding
• Work with the Global HR team to ensure systems are updated etc.
• FINANCE : Process vendor invoices
• Review, approve and / or return expenses
• Assist with preparing the annual budget for the offices
• Assist the finance department with cashflow requirements
• MANAGEMENT : Supervise and manage support staff teams, including handling coaching and training, conduct mid-year and year-end review meetings, approving overtime and vacation requests.
• Coordinate secretary work schedules to ensure there is always sufficient coverage.
• Assist with organising office social events and office meetings.
• Liaise with the Staff Professional Development team to host and conduct training.
• Operations : Maintain relationships with external service providers and vendors, in particular facilities management providers and building management.
• Support compliance initiatives and adherence to regulatory requirements.
• Assist with cross-departmental projects and initiatives and provide ad-hoc support to other non-US offices as required.

Skills, Knowledge and Experience Required

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