Administrative assistant

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Company Name : Baytonia

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah, Saudi Arabia. As an Administrative Assistant, you will play a crucial role in supporting our organization's daily operations and ensuring smooth workflow across departments. This position requires a detail-oriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

Responsibilities

Provide administrative support to various departments and executives, including calendar management, meeting coordination, and travel arrangements

Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite

Manage incoming phone calls, emails, and visitors, directing them to appropriate personnel

Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents

Coordinate and schedule meetings, conferences, and other events, including preparation of agendas and meeting materials

Assist with expense reports and budget tracking

Handle confidential information with discretion and professionalism

Collaborate with team members to streamline administrative processes and improve efficiency

Support special projects and perform additional tasks as assigned

Qualifications

Bachelor's degree in Business Administration or related field preferred

Minimum of three years of experience in an administrative or similar role, preferably in a fast-paced corporate environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Excellent organizational and time management skills with the ability to multitask and prioritize effectively

Strong attention to detail and accuracy in all aspects of work

Exceptional written and verbal communication skills

Demonstrated ability to maintain confidentiality and exercise discretion

Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization

Problem-solving skills and ability to take initiative in a dynamic work environment

Flexibility and adaptability to changing priorities and deadlines

Proficiency in English; knowledge of Arabic is a plus

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