Project Coordinator

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Project Coordinator

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APCO

The Project Coordinator plays a pivotal role in supporting the successful execution of projects across departments. This role involves coordinating tasks, tracking progress, managing documentation, and ensuring effective communication among stakeholders. The Project Coordinator ensures that projects are delivered on time, within scope, and aligned with organizational standards, while escalating issues when necessary and maintaining visibility across all workstreams.

Responsibilities

Support project planning and execution by maintaining detailed project plans, timelines, and milestones.

Monitor project progress and ensure adherence to deadlines, budgets, and quality standards.

Collaborate with cross-functional teams to prioritize tasks and ensure alignment across departments.

Track and report project status regularly to management and stakeholders.

Maintain a risk register and assist in identifying and mitigating potential risks.

Coordinate issue resolution and escalate matters beyond the project team’s scope.

Prepare and organize project documentation including shared repositories with access and version control.

Assist in preparing leadership presentations and collecting updates from workstreams.

Track resource schedules, including time off and vacation planning.

Monitor project budgets, savings, and expenditures.

Ensure internal and external communication is clear and consistent throughout the project lifecycle.

Support stakeholder alignment and engagement throughout the project.

Perform ad-hoc assignments and reporting as requested by the Head of Communication Planning.

Requirements

Bachelor’s degree in Business Administration, Public Administration, or a related field.

3+ years of experience in project coordination or junior project management, preferably in an agency, tech, or government setting.

Prior experience in content writing is a plus.

PMP certification is an advantage but not required.

Strong verbal and written communication skills in both English and Arabic.

Excellent organizational and time management skills with attention to detail.

Ability to multitask and work under pressure in a fast-paced environment.

Proactive, solution-oriented, and service-minded attitude.

Strong teamwork and collaboration skills.

Must reside in Riyadh or be willing to relocate.

Willingness to work additional or irregular hours as needed and permitted by local regulations.

Occasional travel may be required.

About APCO APCO is a global advisory and advocacy firm helping leading corporations, foundations and governments navigate a complex world and create lasting impact. Founded in 1984, APCO has grown into an independent, majority women-owned firm of more than 1,200 employees with work spanning 80 markets around the world. Headquartered in Washington, D.C., APCO is comprised of strategic advisers, consultants and creators, working together across borders and functions, to provide services and expertise on financial, competitive, political and societal issues. APCO is a trusted partner to bold purpose-led leaders, lawmakers, government officials, NGOs, the media and other stakeholders in the health, energy, technology, transportation & infrastructure and food & consumer products sectors. For 40 years, the firm has provided public affairs, crisis & reputation, impact, corporate reputation and global solutions services. APCO is renowned for its ability to champion clients’ interests and build their reputation and strengthen their standing. APCO’s integrated approach and team of tenacious and empathic talent create connections and winning strategies that accelerate progress and deepen impact. By bringing diverse people and ideas together, and working beyond traditional boundaries, APCO builds the un / common ground upon which progress is made.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Other

Industries

Public Relations and Communications Services

Business Consulting and Services

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