Executive Assistant

Infinite pl, is a digital‑led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through in‑house, external, network, & other investment capabilities which we utilize to orchestrate & build innovative platforms that tackle complex problems within logistics & adjacent sectors.

Infinite pl’s mission is nothing short of a logistics revolution! We’re here to enrich the experiences of governments, businesses, and residents around the world through cutting‑edge digital solutions. “We’re not just players; we’re game‑changers.”

Role Overview

The Office of the CEO serves as the control center of Infinite pl, coordinating strategy, operations, investor relations, and execution across the group. This role blends two essential dimensions : executive assistance – ensuring seamless day‑to‑day management of the CEO’s time, meetings, travel, and communication; and strategic coordination – driving alignment, follow‑up, and delivery across high‑priority projects and board commitments.

Responsibilities

• Manage the CEO’s calendar, schedule, travel, meetings, and personal appointments with meticulous organization.
• Filter and prioritize incoming communication – ensuring only critical matters reach the CEO while all others are handled proactively.
• Coordinate logistics for all internal and external meetings, including documentation, briefings, and action follow‑ups.
• Handle confidential correspondence, expenses, and executive administration with discretion and accuracy.
• Prepare meeting notes, summaries, and next‑step trackers following CEO engagements.
• Track the progress of CEO‑led initiatives.
• Prepare briefings, slides, and documentation for meetings, presentations, and stakeholder updates.
• Serve as the focal point between the CEO and internal functions (Finance, Legal, Ventures).
• Ensure follow‑through on all decisions made by the CEO or board – creating accountability and visible progress.
• Coordinate sensitive materials such as Information Memoranda, Q&A documents, and shareholder correspondence.
• Draft and proofread emails, letters, executive notes, and official correspondence with clarity and tone alignment.
• Liaise with senior executives, investors, government partners, and advisors to schedule discussions or obtain updates.
• Maintain and update the CEO’s internal communication channels – ensuring clarity of direction and timely responses.
• Support internal presentations and messaging related to board, audit, or investor engagements.
• Manage the CEO’s operational rhythm – weekly leadership meetings, board preparation, and performance dashboards.
• Coordinate with departments to consolidate progress reports and ensure alignment with Infinite pl’s priorities.

Experience

Attributes

Infinite pl ♾️ – where innovation meets logistics, and the journey is Infinitely boundless! Let’s disrupt logistics together and explore infinite opportunities! We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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