Document Controller

DOCUMENT CONTROLLER

Location : KSA

Project Type : Electrical Infrastructure QA / QS Inspection Programme

Engagement : Full-Time / Contract-Based

Role Summary

The Document Controller will be responsible for managing, controlling, and tracking all documentation related to inspection, quality assurance (QA), and quality surveillance (QS) activities within a complex infrastructure project involving generation, transmission, or distribution systems. This role ensures the accuracy, integrity, and timely flow of information between technical teams, inspectors, client representatives, and vendors.

Working closely with the Project Manager, QA / QS leads, engineers, and inspectors, the Document Controller maintains audit-ready records, supports document version control, enforces documentation standards, and facilitates traceability across the inspection lifecycle. The role is critical to ensuring regulatory compliance, inspection transparency, and quality governance throughout the programme.

Key Responsibilities

1. Document Control & Compliance

• Manage the end-to-end lifecycle of technical and QA / QS documents including Inspection Reports, NCRs, ITPs, QSPs, FAT / SAT records, and punch lists.
• Ensure accurate version control, document registration, secure storage, and distribution in accordance with project protocols.
• Implement documentation templates and naming conventions to ensure standardisation across contributors.
• Maintain document logs and registers reflecting live status, reviewer comments, and submission history.

2. Digital Systems Management

3. QA / QS Records Integrity

4. Stakeholder Coordination

5. Handover & Close-Out

Mandatory Qualifications and Experience

Professional Experience :

Technical Competencies :

Educational Background :

Desirable Skills and Experience

Behavioural Competencies

Performance Indicators

Work Environment and Travel