Executive Assistant

Overview

We are seeking a highly organized, proactive, and dynamic Executive Assistant to support the Chief Executive Officer (CEO) in a fast-paced, matrixed F&B organization. This role requires exceptional communication skills, strong business acumen, and the ability to manage complex scheduling, relationships, and confidential information with discretion. As the primary point of contact between the CEO and internal / external parties, you will ensure smooth and efficient operations of the executive office, enabling the CEO to focus on strategic priorities.

Key Responsibilities

Executive Support : Manage complex and frequently changing calendar, including meetings, travel, and events. Prepare and organize materials for meetings (agendas, presentations, briefing notes). Attend key meetings when required, take minutes, and follow up on action items. Handle confidential documents and communications with the utmost discretion.

Communication & Coordination : Act as a liaison between the CEO and internal / external stakeholders across departments, regions, and levels of seniority. Draft high-quality correspondence, reports, and internal communications on behalf of the CEO. Ensure timely flow of information between the CEO's office and cross-functional teams.

Project & Stakeholder Management : Assist in tracking strategic initiatives and ensure deliverables are met by relevant stakeholders. Coordinate with department heads, business units, and partners in a matrix structure. Support the CEO in managing logistics and documentation.

Travel & Events : Organize complex domestic and international travel itineraries, including accommodations, transport, and agendas. Coordinate leadership offsites, team meetings, and corporate events.

Administrative Excellence : Oversee expenses, approvals, and budget tracking related to the executive office. Maintain filing systems, contact databases, and document archives.

Requirements

Bachelor's degree or equivalent experience.

Fluent in Arabic and English.

5+ years of experience as an Executive Assistant or similar role supporting C-level executives.

Experience in the Food & Beverage / Hospitality industry is highly preferred.

Strong understanding of matrix organizations and ability to navigate cross-functional environments.

Excellent verbal and written communication skills with a professional and diplomatic demeanor.

Proficiency in Google Workspace and communication / project tools.

Ability to handle pressure, meet deadlines, and maintain confidentiality at all times.

High level of adaptability, discretion, and emotional intelligence.

About The Group SIHAMCO is a strategic partner operating proudly under the General Entertainment Authority (GEA), National Events Center (NEC), Riyadh Season and Jeddah Season since 2019. At SIHAMCO, we design, construct, and operate exceptional experiences that blend local authenticity with global standards. All brands under SIHAMCO are homegrown Saudi concepts, fully developed in-house.

Our Brand & Growth With over 25 original homegrown brands, SIHAMCO aims to surpass global standards in Entertainment, Hospitality, F&B, Lifestyle, Wellness, and more. Our signature ventures include The Groves, ZodiaC Cuisine, Little Krazy, LucaLand, LucaPark, The Polar Ice Bar, Milk & Butter Nail Spa, Kooz Karak, Birds of Eden, El Lechazo, Khawaja Yanni, Zama Zulu, Hawanim Groves City, Vida Vera, The Groves Pizzeria and Gem-In-I. We also support expansion across GCC and internationally.

Benefits

Competitive salary packages - aligned with market standards and experience

Visa (1 year temp) & flights into the country for non-citizens

Accommodation

Transportation allowance

Career development & internal promotions

Creative & collaborative work culture

Exposure to premium events within The Groves, Riyadh Season

Cultural diversity – join a team of professionals from around the world

Join us and be part of a company that's redefining hospitality in Saudi Arabia and beyond.

Seniority level : Associate

Employment type : Full-time

Job function : Administrative

Industries : IT Services and IT Consulting

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