Administrative Coordinator (Project Coordinator)

Overview

We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations. Key Responsibilities

Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting. Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint. Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory). Maintain accurate vehicle and driver records. Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP / AR tasks. Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately. Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information. Support onboarding for regional / fleet staff (equipment, logins, documentation) and help coordinate training sessions. Assist with compliance and audit preparations by gathering documentation and maintaining records. Identify process improvement opportunities and help implement administrative best practices. Provide occasional support for ad hoc projects and cross-functional team tasks. Minimum requirements

2+ years of administrative experience supporting managers or teams; experience with fleet or field operations is an advantage. Strong computer skills and demonstrated ability to learn and work any computer system, fast and accurate data entry. Advanced proficiency in Microsoft Word and Excel (formulas, pivot tables, VLOOKUP / XLOOKUP, charts). Proficient with Outlook (email / calendar), Teams and comfortable with Microsoft 365. Excellent interpersonal and communication skills. Strong attention to detail, time management and organizational skills, ability to priorities competing demands. Demonstrates the ability to work independently and collaborates in team environment. High level of discretion and ability to handle confidential information. Reliable, punctual and adaptable to changing business needs. Seniority level

Entry level Employment type

Full-time Job function

Project Management and Engineering Industries

Repair and Maintenance, Defense and Space Manufacturing, and Industrial Machinery Manufacturing Riyadh, Riyadh, Saudi Arabia

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