Administrative Coordinator (Project Coordinator)

Overview

We are seeking a proactive, highly organized Administrative Coordinator to provide comprehensive administrative support to our Regional Managers. The ideal candidate is tech-savvy, highly competent with Word and Excel, comfortable learning and using any computer system, and excels at building relationships and working as part of a team. This role will coordinate administrative operations across regions and support fleet-related documentation and processes to ensure smooth, compliant, and efficient operations.

Key Responsibilities

• Provide day-to-day administrative support to regional managers, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare, format, and proofread documents, presentations, and reports in Word, Excel, and PowerPoint.
• Manage data entry, spreadsheets, and reporting (fleet metrics, regional KPIs, maintenance logs, budgets, and inventory).
• Maintain accurate vehicle and driver records.
• Assist with procurement, purchase requisitions, purchase orders, invoices, and basic AP / AR tasks.
• Respond professionally to internal and external inquiries via phone, email, and in person; escalate issues appropriately.
• Maintain filing systems (electronic and paper), document control, and confidentiality of sensitive information.
• Support onboarding for regional / fleet staff (equipment, logins, documentation) and help coordinate training sessions.
• Assist with compliance and audit preparations by gathering documentation and maintaining records.
• Identify process improvement opportunities and help implement administrative best practices.
• Provide occasional support for ad hoc projects and cross-functional team tasks.

Minimum requirements

Seniority level

Employment type

Job function

Industries

Riyadh, Riyadh, Saudi Arabia

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