Buyer

The Buyer is responsible for handling small-value, urgent, or day-to-day purchases (petty cash). This role ensures that all purchases are made efficiently, cost-effectively, and in compliance with company procedures while maintaining accurate petty cash records and documentation.

Key Responsibilities

Receive and review purchase requisitions from various departments.

Source and evaluate suppliers based on price, quality, delivery, and service.

Obtain and analyze quotations and prepare price comparison sheets.

Issue and follow up on purchase orders (POs) to ensure timely delivery.

Ensure all purchases comply with approved specifications and procurement policies.

Negotiate pricing, terms, and delivery schedules with suppliers.

Maintain accurate procurement records and documentation.

Handle urgent, last-minute, or minor purchases that cannot go through regular procurement cycles.

Maintain accurate petty cash balances and ensure proper custody of funds.

Record each petty cash transaction with complete supporting documentation.

Work closely with the finance department to replenish and reconcile petty cash funds.

Requirements

Knowledge of procurement policies, procedures, and documentation standards.

1–3 years of experience in purchasing.

Basic understanding of procurement and petty cash procedures.

Strong attention to detail and record-keeping skills.

Good communication and time-management abilities.

Basic knowledge of Microsoft Excel.

Familiarity with ERP systems (e.g., SAP, Oracle, or similar) is not mandatory but considered as a bonus.

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