Document Controller

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A Document Controller is responsible for managing and maintaining an organization’s documents, ensuring accuracy, accessibility, and compliance with organizational standards and legal regulations. Job Purpose : To oversee document management processes within the organization, ensuring that all project and operational documents are accurately maintained, accessible, and compliant with relevant standards and regulations. Key Responsibilities Document Management : Create, maintain, and update document control systems, including electronic databases. Ensure proper filing, archiving, and retrieval of documents. Maintain version control for all project-related documents, including drawings, contracts, and specifications.

Compliance : Ensure all documents comply with company policies, industry standards, and legal requirements. Conduct audits of document control procedures to ensure accuracy and compliance.

Communication : Coordinate with team members, clients, and vendors to manage the flow of documents. Distribute documents as required, ensuring timely communication of updates and changes.

Support : Assist in the preparation of reports, presentations, and other materials as needed. Train staff on document control processes and systems.

Monitoring : Track document review and approval statuses to ensure deadlines are met. Monitor the use of documents to prevent unauthorized access or editing.

Qualifications Strong organizational and time-management skills.

Proficiency in document management software (e.g., SharePoint, Aconex, or other ERP systems).

Attention to detail and accuracy.

Excellent communication skills, both written and verbal,

in both English & Arabic .

Familiarity with document control standards (ISO 9001, etc.) is a plus.

Ability to work independently and as part of a team.

Education and Experience Education : High school diploma or equivalent; a degree in business administration, project management, or a related field is preferred.

Experience : 2–5 years of experience in a similar role

Key Performance Indicators (KPIs) Timely and accurate filing and retrieval of documents.

Compliance with document management standards and regulations.

Minimal errors in document version control and recording meeting minutes.

Successful internal and external audits of document management processes.

This description can be tailored based on the specific requirements of the organization or industry. Seniority level

Associate Employment type

Full-time Job function

Administrative Riyadh, Riyadh, Saudi Arabia 16 hours ago

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