Document Controller

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Overview

A Document Controller is responsible for managing and maintaining an organization’s documents, ensuring accuracy, accessibility, and compliance with organizational standards and legal regulations.

Job Purpose : To oversee document management processes within the organization, ensuring that all project and operational documents are accurately maintained, accessible, and compliant with relevant standards and regulations.

Key Responsibilities

• Document Management : Create, maintain, and update document control systems, including electronic databases. Ensure proper filing, archiving, and retrieval of documents. Maintain version control for all project-related documents, including drawings, contracts, and specifications.
• Compliance : Ensure all documents comply with company policies, industry standards, and legal requirements. Conduct audits of document control procedures to ensure accuracy and compliance.
• Communication : Coordinate with team members, clients, and vendors to manage the flow of documents. Distribute documents as required, ensuring timely communication of updates and changes.
• Support : Assist in the preparation of reports, presentations, and other materials as needed. Train staff on document control processes and systems.
• Monitoring : Track document review and approval statuses to ensure deadlines are met. Monitor the use of documents to prevent unauthorized access or editing.

Qualifications

Education and Experience

Key Performance Indicators (KPIs)

This description can be tailored based on the specific requirements of the organization or industry.

Seniority level

Employment type

Job function

Riyadh, Riyadh, Saudi Arabia 16 hours ago

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