Executive Assistant

We are seeking an organized, resourceful, and detail-oriented Executive Assistant to provide high-level administrative support. The ideal candidate will be a proactive and strategic thinker, skilled in managing multiple priorities in a fast-paced environment, with a strong understanding of business operations and executive needs. This role requires exceptional communication, problem-solving, and project management skills to help the division achieve its goals efficiently and effectively.

Responsibilities

• Coordinate and facilitate internal and external meetings for the C-suite, ensuring agendas are set, materials are prepared, and follow-up actions are tracked.
• Act as the primary liaison between the C-suite and internal / external stakeholders, ensuring clear, accurate, and timely information flow.
• Anticipate the C-suite’s needs, adjusting schedules as necessary and proactively resolving any conflicts or issues.
• Oversee the execution of corporate projects and initiatives, ensuring timelines, deliverables, and resources are properly coordinated.
• Prepare detailed reports, presentations, and other materials for C-suite meetings, ensuring they are well-researched, professional, and relevant.
• Draft, edit, and manage all correspondence (emails, letters, reports, etc.) on behalf of the C-suite, ensuring clarity and professionalism.
• Handle confidential and sensitive information with discretion, adhering to organizational policies and maintaining confidentiality.
• Proactively identify opportunities to improve business processes and contribute to the implementation of corporate initiatives.

Qualifications

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