Office Administrator

About the Company Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We’re looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.

About the Role We are seeking a professional, highly organized Office Administrator to lead the day-to-day operations of our office in Riyadh, Kingdom of Saudi Arabia, with additional administrative oversight for our United Arab Emirates operations via Regus.

This role also includes coordination of business travel and visa processes for team members and visitors across the Middle East. The ideal candidate will thrive in a fast-paced environment, demonstrate discretion with sensitive information, and be capable of working independently while collaborating across distributed teams.

Saudi nationals are strongly encouraged to apply.

Key Responsibilities Saudi Arabia Office Operations :

Oversee daily office operations to ensure a smooth, efficient, and professional workplace

Maintain office supplies, manage deliveries, and coordinate with local vendors and property managers

Issue staff and visitor access passes and support reception duties as needed

Organize in-office events, team gatherings, and meeting logistics

Ensure adherence to company standards and local business practices

United Arab Emirates (Remote Oversight via Regus) :

Liaise with Regus and vendors for office-related needs and logistics in the United Arab Emirates

Coordinate scheduling and remote workspace access for United Arab Emirates-based team members and visitors

Administrative, Human Resources, and Travel Support :

Support onboarding for new hires in Saudi Arabia and the United Arab Emirates in coordination with the People Operations team

Maintain accurate employee documentation in line with Saudi and Emirati labor laws

Assist with interview scheduling and recruitment logistics

Manage local employee engagement initiatives and distribution of company-branded merchandise

Coordinate travel bookings, hotel accommodations, and visa processing for employees and business visitors across the Middle East region

Track and process local invoices, expense reimbursements, and vendor payments in coordination with the Finance team

Assist in budget tracking and basic financial reporting for regional administrative activities

Required Qualifications

Saudi nationality

Minimum three (3) years of experience in office administration or administrative support roles

Strong organizational and time management skills with the ability to work independently

Professional written and verbal communication skills in English

Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

Knowledge of travel coordination and visa procedures across the Gulf Cooperation Council (GCC) region

Ability to handle confidential information with professionalism and discretion

Comfortable supporting geographically distributed teams and working across multiple time zones

Preferred Qualifications

Proficiency in Arabic (spoken and written)

Experience working with serviced office providers, such as Regus

Familiarity with business and labor regulations in both Saudi Arabia and the United Arab Emirates

Prior experience providing administrative support in finance or human resources departments

You're a Great Fit if You're

A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge

A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude

Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company

A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda

Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you

Equal Opportunity Statement At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.

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