Accounts & Admin Assistant

SUMMARY Works across corporate accounting functions which include allocations, accounts payable, accounts receivable, fixed assets, debt, and intercompany. Provides information about financial activities that will assist management and its shareholders in making educated economic decisions about the company’s future.

Follows company safety policies and procedures.

ESSENTIAL DUTIES

Assists the Financial Controller in managing cash flow.

Manages monthly, quarterly, and year‑end close processes (including consolidation), ensuring timeliness and accuracy of reporting. Prepares financial management reports including, internal and external monthly financial statements in accordance with IFRS.

Reviews analyses of activities, costs, operations, and forecast data to determine department or division progress toward stated goals and objectives.

Prepares financial reports of the company with the assistance of the Financial Controller.

Determines compliance with banking covenants and prepares the bank reporting package.

Leads the preparation and coordination of financial audits and assisting auditors during the audit.

Coordinates with external tax preparation firm to verify corporate income tax compliance to assure the accurate and timely completion of all Corporate and State income tax returns.

Maintains accruals for various employee benefits and ensures that they are in line with local labour laws.

Prepares and processes payroll after seeking approvals.

Performs other duties and participates in special projects as assigned.

MINIMUM REQUIREMENTS Competencies (skills & abilities)

Prioritize and complete multiple projects on schedule and within budget.

Analyze, identify root cause, and recommend solutions for a broad scope of organizational and / or geographical complexities.

Facilitate, interact with, and resolve issues among individuals from a variety of cultures and disciplines.

Coordinate with and oversee outside providers.

Demonstrate effective interpersonal, communication, and organizational skills.

Demonstrate good, practical, and objective problem‑solving skills.

Show integrity and discretion in handling confidential information.

Show proficiency in Excel and financial software used in the department.

Comprehend and communicate accurately, clearly, and concisely in English.

Education & Knowledge

Bachelor’s degree in Accounting, Financial, or closely related field.

Strong working knowledge of the general ledger.

Business knowledge to provide insights and to pose questions with a report or analysis.

Knowledge of corporate, federal, and state, and income tax specific filing requirements including analysis of tax‑sensitive accounts and calculating income tax adjustments, depreciation, and state apportionment.

Working knowledge of accounting procedures and standards.

General knowledge of IFRS, GAAP, and SOX requirements.

Work Experience

Fresh or up to three years of experience.

VAT, specifically Postponed VAT Accounting (PVA) experience is desirable.

Customs knowledge is desirable.

WORK ENVIRONMENT & PHYSICAL ACTIVITY Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

A. Primarily office environment.

B. Regularly required to stand, walk, and bend with good balance, use hands to finger, handle or feel and reach with hands and arms.

B. Regularly required to sit, perform repetitive duties, use standard office equipment, and to talk and hear.

B. Close vision, distance vision, color vision, and the ability to adjust focus is needed.

B. Occasionally required to lift, move, and carry up to 10 pounds.

C. Travels approximately 10% of the time outside of normal work locations to attend meetings, seminars, and supplier offices.

Thank you for your interest in a career with Varel Energy Solutions.

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