Executive Assistant I - Azadea

Executive Assistant I(JobNumber : EXE000024)

Description

ABOUTTHECOMPANY

AZADEAGroup is a premier lifestyle retail company that owns and operatesmore than 40 leading international franchise concepts in fashionand accessories food and beverage home furnishings sporting goodsmultimedia and beauty and cosmetics across the Middle East andAfrica spread across 13 countries overseeing more than 700stores.

JOBPURPOSE

TheExecutive Assistant is responsible for offering comprehensiveassistance and support to the manager including scheduling his / herappointments handling documents and processing correspondenceneeds.

RESPONSIBILITIES

• Manageand prioritize the managers correspondence including calls emailsand postal communications ensuring timely and efficienthandling.
• Oversee andprioritize the daytoday operations of the managers professional andpersonal affairs providing highqualitysupport.
• Balanceconflicting priorities and ensure matters are handled expeditiouslyand proactively. Demonstrate a positive cando attitude followingthrough on tasks and projects to successfulcompletion.
• Identifyanticipate and prepare information requirements for meetingsappointments and presentations ensuring all relevant details areorganized andready.
• Maintain anorganized filing system ensuring accurate and accessibledocumentation.
• Coordinateand manage travel arrangements (e.g. flights hotels rental cars)for the executive ensuring all logistics are aligned withorganizational policies and arewellorganized.
• Participatein meetings take minutes and follow up on action items incoordination with themanager.
• Gather analyzeand report information on assigned matters generating reports andpreparing presentations as needed while maintainingconfidentiality.
• Specificto Executive Assistant to the Country Manager : Manage the StoreValidation Report (SVR) process collecting commercial detailsgathering feedback on sales projections and facilitating approvalfrom the SV and InvestmentCommittees.
• Specific toExecutive Assistant to the Country Manager : Maintain and update thecountrys real estate database tracking mall maps lease termscompetitors expansions and ensuring timely leaserenewals.
• Specific toExecutive Assistant to the Managing Director : Organize andcoordinate VIP / Principals visits ensuring smooth execution ofschedules.
• Specific toExecutive Assistant to the Managing Director : Supervise the BackOffice (BO) support team ensuring proper staffing and performanceby setting clear objectives and evaluating against establishedstandards.
• Specific toExecutive Assistant to the Managing Director : Manage receptionareas by ensuring they are appropriately staffed andequipped.
• Specific toExecutive Assistant to the Managing Director : Drive a culture ofexceptional customer service through onthejob coaching / training forthe support team and identifying further training needs incollaboration with talent developmentteam.

Qualifications

LANGUAGE& TECHNICALSKILLS

LanguageProficiency

TechnicalSkills

EDUCATION

Bachelorsdegree in a relatedfield.

EXPERIENCE

Twoto four years of experience in a similarrole.

BEHAVIORALCOMPETENCIES

Communicates Effectively

Develops anddelivers multimode communications that convey a clear understandingof the unique needs of different audiences. For example listensattentively and takes an interest. Keeps others well informed;conveys information clearly concisely and professionally whenspeaking or writing.

ManagesComplexity

Makes sense of complex highquantity and sometimes contradictory information to effectivelysolve problems. For example looks at complex issues from multipleangles; explores issues to uncover underlying issues and rootcauses; sees the main consequences and implications of differentoptions.

Plans andAligns

Plans and prioritizes work tomeet commitments aligned with organizational goals. For exampleoutlines clear plans that put actions in a logical sequence;conveys some time frames. Aligns own work with relevant workgroups.Takes some steps to reduce bottlenecks and speed up thework.

CustomerFocus

Builds strong customerrelationships and delivers customercentric solutions. For examplekeeps in contact with customers to ensure problems are resolved orto improve customer service. Studies customer feedback and emergingcustomer needs and uses these to determine some creative newideas.

Optimizes WorkProcesses

Knows the most effective andefficient processes to get things done with a focus on continuousimprovement. For example pursues explores and develops ways toensure own work is as effective as possible within all relevantprocesses. Shares an analysis of process problems withstakeholders; discusses how to resolve theissue.

Collaborates

Builds partnerships andworks collaboratively with others to meet shared objectives. Forexample finds many ways to add value to the team; probes to drawout richer input from others; is a valued resource who goes out ofthe way to help others.

SituationalAdaptability

Adapts approach anddemeanor in real time to match the shifting demands of differentsituations. For example swiftly and easily adapts approach to awide array of different or changing situations. Is inquisitiveabout evolving situations; identifies how to adaptearly.

AzadeaGroup is an Equal Employment Employer Allqualified applicants will receive consideration for employmentwithout regard to race color religion sex sexual orientation genderidentity national origin disability age or any other characteristicprotected by relevant locallaws.

Primary Location : Saudi ArabiaSaudi Arabia Head Office

Schedule : Fulltime

Unposting Date : Oct : 59 : 00 PM

Thisjob has been sourced from an external job board.

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