Operations Coordinator | KSA

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Program Coordinator | KSA

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Flat6Labs

About Flat6Labs : Flat6Labs is the leading entrepreneurship platform in emerging markets, empowering entrepreneurs to build, launch, and grow transformative ideas through acceleration programs, ecosystem development, and tailored innovation services. For more information, visit Responsibilities

Assist with the management of daily operational activities

Manage contract and price negotiations with office vendors, service providers, and office leases

Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff

Manage petty cash and ensure invoices are recorded on time

Manage office setup process, PO creation, and ensure the efficiency of workflow processes

Manage all procurement activities and maintain an updated list of suppliers / vendors with competitive quotations

Support team members with operational queries (e.g., stationery, office equipment, hardware, and travel arrangements)

Liaise with facility management vendors, including cleaning, catering, and security services

Compile, proofread, and edit drafts of contracts, leases, licenses, policies, and other legal documents in accordance with other regional offices

Assist in planning and implementing internal / external events, including meetings, program events, conferences, and managing related catering and logistics activities

Coordinate with the marketing team for all events happening locally to develop social media content

Schedule meetings and appointments for team members

Coordinate with HR to update and maintain office policies as necessary

Assist in the onboarding process for new hires

Design, implement filing systems, and ensure the confidentiality of data

Observe, review, and analyze processes to identify inefficiencies and areas where improvements could be made

Support with all tasks related to F6L programs throughout the different cycles

Perform miscellaneous job-related duties as assigned

Requirements

Bachelor's degree from an accredited institution

Proven experience, at least 2-3 years, as an Office Manager, Front Office Manager, Administrative Assistant, or Operations Coordinator

Knowledge of Operations responsibilities, systems, and procedures

Knowledge of administrative management & HR procedures

Experience in basic accounting activities is preferred

Excellent written and verbal communication skills in Arabic & English

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Strong organizational and planning skills in a fast-paced environment

Excellent time management skills and ability to multitask and prioritize work

Familiarity with email scheduling tools and email software packages

Knowledge of legal practices (office setup stage) procedures is preferred

Experience in Event Management is preferred

Attention to detail and problem-solving skills

A creative mind with an ability to suggest improvements

Benefits

Opportunity to work with high-potential startups and entrepreneurs in the MENA region

Exposure to local, regional and international investors and VCs

Engagement with the startup community in the MENA region

Collaborative environment supporting creativity and proactivity

Medical & Social Insurance

Seniority level

Entry level

Employment type

Full-time

Job function

Other

Industries

IT Services and IT Consulting

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