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Document Controller

Document Controller

Ajlan & Bros HoldingRiyadh, Riyadh Region, Saudi Arabia
25 منذ أيام
الوصف الوظيفي

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Overview

A Document Controller is responsible for managing and maintaining an organization’s documents, ensuring accuracy, accessibility, and compliance with organizational standards and legal regulations.

Job Purpose : To oversee document management processes within the organization, ensuring that all project and operational documents are accurately maintained, accessible, and compliant with relevant standards and regulations.

Key Responsibilities

  • Document Management : Create, maintain, and update document control systems, including electronic databases. Ensure proper filing, archiving, and retrieval of documents. Maintain version control for all project-related documents, including drawings, contracts, and specifications.
  • Compliance : Ensure all documents comply with company policies, industry standards, and legal requirements. Conduct audits of document control procedures to ensure accuracy and compliance.
  • Communication : Coordinate with team members, clients, and vendors to manage the flow of documents. Distribute documents as required, ensuring timely communication of updates and changes.
  • Support : Assist in the preparation of reports, presentations, and other materials as needed. Train staff on document control processes and systems.
  • Monitoring : Track document review and approval statuses to ensure deadlines are met. Monitor the use of documents to prevent unauthorized access or editing.

Qualifications

  • Strong organizational and time-management skills.
  • Proficiency in document management software (e.g., SharePoint, Aconex, or other ERP systems).
  • Attention to detail and accuracy.
  • Excellent communication skills, both written and verbal, in both English & Arabic .
  • Familiarity with document control standards (ISO 9001, etc.) is a plus.
  • Ability to work independently and as part of a team.

    • Education and Experience

  • Education : High school diploma or equivalent; a degree in business administration, project management, or a related field is preferred.
  • Experience : 2–5 years of experience in a similar role

    • Key Performance Indicators (KPIs)

  • Timely and accurate filing and retrieval of documents.
  • Compliance with document management standards and regulations.
  • Minimal errors in document version control and recording meeting minutes.
  • Successful internal and external audits of document management processes.

    • This description can be tailored based on the specific requirements of the organization or industry.

    Seniority level

  • Associate

    • Employment type

  • Full-time

    • Job function

  • Administrative

    • Riyadh, Riyadh, Saudi Arabia 16 hours ago

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    إنشاء تنبيه وظيفي لهذا البحث

    Document Controller • Riyadh, Riyadh Region, Saudi Arabia