Office Manager

Overview

Supervise work of administrative staff in the maintenance of company records, telephone, fax & data transmission services, photocopying & typing services. Direct the processing and distribution of internal and external correspondences, maintain inventories and issue office stationeries. Manages the daily activities of the VP like meetings, conferences, travels, project presentations, etc.

Responsibilities

• Evaluates job performance and initiates or recommends hiring, disciplinary actions and termination of administration staff.
• Monitors operation regularly and suggest necessary ideas and counter measures to improve outputs and ensure standardization of operation and processes in the office and encourages Kaizen processes for the improvement of the business.
• Trains, assigns duties and work schedules and supervises the work of the administration staff.
• Responsible in the purchasing and servicing of office equipment; makes order and issuance of office supplies, stationeries, business cards and forms.
• Cross-functionally enhances proper communication in related division / department / BU and the operation by supporting to establish the platform of the standards and the overall direction.
• Arrange management meeting between VP and division / department / BU heads to establish and review projects, policies, functions and operations by defining the responsibilities and procedures to attain the objectives.
• Uses administrative oversight to ensure that associate and accounting records and reports are maintained accurately on schedule.
• Analyses, evaluates and presents information of the business situations and economic trends for consideration by other members of management.

Skills

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