Administrative Assistant – Abha

Position Administrative Assistant – Abha

at SYSTRA

About SYSTRA SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA’s mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world. For 65 years, the Group has worked alongside cities and regions to contribute to their development by creating, improving and modernising infrastructure and transport systems throughout the life cycle of projects. SYSTRA operates in over 80 countries and supports clients and partners in digital, ecological and energy transition. In Saudi Arabia, SYSTRA has grown for more than 20 years and continues to expand, supporting many iconic projects.

Context Within our Mobility and Railway business, we have an opportunity to assist the Client with PMC services for a Transportation / Infrastructure Department based in Abha. We are looking for an Administrative Assistant (Saudi Nationals).

Responsibilities

Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.

May revise system or schedule as required to ensure timely approvals and distribution.

Expedites review, signature approval, and release of supplier and internally produced project documents.

Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic / hardcopy reports as needed by the project or management.

Assists in preparing the project manual.

Determines from the client what is required; collects the necessary data; oversees preparation of covers, tabs, etc.; secures approval from the client; and ensures reproduction and assembly in a timely manner.

Prepares transmittals for engineering documents and requisitions.

Arranges document cataloging, packing, and long‑term storage or disposal of appropriate engineering documents at time of project closeout.

Attends project meetings, as needed, to give status of requisitions or other documents and to be kept current on project status.

May monitor space requirements for project personnel to allow sufficient lead time for personnel placement as staffing requirements increase or decrease. May coordinate moves, placements of desks / files, telephone, etc.

Performs other responsibilities associated with this position as may be appropriate.

Qualifications

Minimum 5 years of experience in a similar role.

Relevant education certificate.

Good communication skills.

Experience in infrastructure projects is a plus.

This role is allocated for Saudi Nationals only.

Seniority level Mid-Senior level

Employment type Full‑time

Job function Administrative

Equal Opportunity Statement Systra is an equal opportunities company; this position is open to all applicants.

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