Document Controller

About Surbana Jurong

Surbana Jurong (SJ) is a leading global urban infrastructure and managed services consulting firm driven by a vision to build cities and shape lives. Headquartered in Singapore SJ is a diverse collective of experts delivering sustainable and high-impact solutions across the built environment.

Key Responsibilities

• Receive log and distribute incoming project documents including design drawings reports contracts and correspondence.
• Maintain a well-organized electronic and physical filing system for easy retrieval and reference.
• Ensure document control procedures are followed including document numbering filing and tracking changes.
• Track document revisions and maintain a master document list.
• Ensure that stakeholders are working with the latest versions of documents.
• Implement a system for reviewing approving and distributing revised documents.
• Grant access to project documents as per approved access permissions.
• Monitor and restrict unauthorized access to sensitive or confidential information.
• Facilitate document retrieval for project team members.
• Implement a document retention and archiving policy.
• Archive project documents as required and ensure they are stored securely for future reference and audit purposes.
• Conduct periodic quality checks to verify the accuracy and completeness of project documents.
• Identify and rectify discrepancies and inconsistencies in documentation.
• Act as a liaison between various project stakeholders including architects engineers contractors and regulatory authorities.
• Communicate document-related requirements and ensure that documentation meets project standards and specifications.
• Utilize document control software or tools to manage track and report on document status.
• Maintain proficiency in relevant software applications and keep abreast of updates and improvements.

Key Qualifications and Experience

Recruitment for this role is being managed internally. Unsolicited CVs from agencies will not be considered.

At Surbana Jurong we put talent hard work teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

Key Skills

Information Management,Adobe Acrobat,Continuous Improvement,Records Management,Assembly Experience,User Acceptance Testing,Project Engineering,Sharepoint,Filing,Document Management Systems,Mentoring,Document Management

Employment Type : Full-Time

Experience : years

Vacancy : 1

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