Document Controller

Overview

The client is looking to hire a Document Controller for their team at Al Khobar, Saudi Arabia. Experience

More than five 5 years of experience in a similar role. Job Description

The Document Controller is responsible for managing various administrative and logistical tasks, ensuring compliance with SOPs, and administratively supporting the maintenance team in maintaining documents and records. Job Responsibilities

Team Support and Coordination :

Provide support to office assistants and site supervisors as required. Coordinate with the maintenance team to ensure timely ordering, receiving, and documentation of parts and materials. Collaborate with other departments, including QHSE and Journey Management Coordinator, to identify non-compliance issues and report suspicious activities.

Safety and Emergency Response :

Report emergency situations, such as vehicle accidents or breakdowns, immediately to the QHSE Manager and Journey Management Coordinator. Ensure compliance with safety protocols in coordination with the safety team and relevant stakeholders.

Document and Invoice Management :

Accurately enter purchase invoices and related data into the company’s database system. Verify invoice details, ensuring they align with purchase orders and contracts. Maintain records of invoices, receipts, and other financial documents for audit and reconciliation purposes.

Leave and Schedule Management :

Forecast driver needs during holidays and special events to prevent disruptions in delivery schedules. Inform line managers for annual leave approvals and coordinate with HR for sick leave processing. Ensure records for driver leave requests are properly maintained.

Vendor and Client Relations :

Communicate effectively with vendors to resolve discrepancies or issues related to invoices or deliveries. Foster positive communication and relationships with team members, management, vendors, and clients. Ensure all work is completed within assigned deadlines.

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