Procurement Officer

Main Job Purpose

The Procurement Officer is responsible for executing day-to-day procurement operations. The role ensures timely sourcing, supplier coordination, purchase order preparation, and cost-effective procurement to meet operational and project requirements while maintaining supplier quality, compliance, and documentation accuracy.

Responsibilities

• Procurement Operations
• Receive and review purchase requisitions from departments and ensure accuracy of specifications.
• Source suppliers, request quotations, evaluate offers, and prepare comparison summaries.
• Issue Purchase Orders (POs) in accordance with approved prices, terms, and conditions.
• Monitor and track order delivery progress to ensure timely receipt of goods and services.
• Coordinate with warehouse and user departments to confirm delivery and resolve discrepancies.
• Supplier Management
• Maintain and update the supplier database and the approved vendor list.
• Support supplier evaluation and performance assessment activities.
• Establish professional communication and follow-up with suppliers to ensure reliability and adherence to company requirements.
• Cost & Compliance
• Ensure procurement activities follow company policy, control framework, and audit requirements.
• Support cost optimization initiatives and negotiation efforts to achieve savings.
• Maintain proper documentation and fill procurement files and digital records accurately.
• Reporting
• Prepare periodic procurement status reports (e.g., PO tracking, spend analysis).
• Escalate delays, supply risks, or quality issues to the Procurement Assistant Manager.

Qualifications & Requirements

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