Procurement Officer

Main Job Purpose The Procurement Officer is responsible for executing day-to-day procurement operations. The role ensures timely sourcing, supplier coordination, purchase order preparation, and cost-effective procurement to meet operational and project requirements while maintaining supplier quality, compliance, and documentation accuracy.

Responsibilities

Procurement Operations

Receive and review purchase requisitions from departments and ensure accuracy of specifications.

Source suppliers, request quotations, evaluate offers, and prepare comparison summaries.

Issue Purchase Orders (POs) in accordance with approved prices, terms, and conditions.

Monitor and track order delivery progress to ensure timely receipt of goods and services.

Coordinate with warehouse and user departments to confirm delivery and resolve discrepancies.

Supplier Management

Maintain and update the supplier database and the approved vendor list.

Support supplier evaluation and performance assessment activities.

Establish professional communication and follow-up with suppliers to ensure reliability and adherence to company requirements.

Cost & Compliance

Ensure procurement activities follow company policy, control framework, and audit requirements.

Support cost optimization initiatives and negotiation efforts to achieve savings.

Maintain proper documentation and fill procurement files and digital records accurately.

Reporting

Prepare periodic procurement status reports (e.g., PO tracking, spend analysis).

Escalate delays, supply risks, or quality issues to the Procurement Assistant Manager.

Qualifications & Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field.

1–3 years of experience in Procurement, preferably in logistics, industrial, supply chain, or FMCG sectors.

Experience with ERP / SAP or procurement management systems is an advantage.

Ability to prepare cost comparison and basic spend analysis.

Proficiency in MS Excel, Word, and PowerPoint.

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