Location and Administration Travel Supervisor
ConfidentialRiyadh, Riyadh Region, Saudi Arabia21 منذ أيام
الوصف الوظيفيEnsure all locations are fully prepared and set up to meet the family’s requirements prior to arrival. Implement and monitor travel policy compliance for the Chairman and Principals. Coordinate the recruitment, onboarding, and readiness of location-specific seasonal staff. Manage procurement of goods and services from trusted providers, ensuring timely delivery and cost-efficiency. Conduct cost analysis and apply measures to optimise expenditure without compromising standards. Liaise with service providers to ensure all arrangements are executed to the highest level of quality and discretion. Administrative Support Monitor and control travel budgets; produce weekly financial reports for the Chairman and the Financial Team in Riyadh. Record and manage all purchase receipts and invoices; maintain a centralised database accessible to key stakeholders. Serve as the primary administrative contact for all staff and guests involved in international travel operations. Conduct detailed research into holiday options, itineraries, and bespoke travel requests for the Chairman and Principals. Maintain operational checklists, schedules, and contingency plans to ensure smooth execution of all travel-related activities. Extensive experience in travel coordination and property management within UHNW or luxury environments. Strong administrative and financial reporting / bookkeeping capabilities. Highly proficient in Microsoft Office Suite, ERP systems, and similar operational platforms. Fluent in English, both written and spoken. Excellent organisational and communication skills with a professional and discreet approach. Ability to manage multiple tasks under pressure and adapt to dynamic international environments. Willingness to travel extensively and work flexible hours. Trustworthy and discreet, with a strong commitment to confidentiality. Detail-oriented and proactive in problem-solving. Culturally aware and respectful of diverse traditions and environments. Collaborative and dependable team player with leadership potential. Self-reliant and strong team working ethic. Not Applicable Full-time Administrative Venture Capital and Private Equity Principals
Location and Administration Travel Supervisor
The Location and Administration Travel Supervisor will support an Ultra High Net Worth Family, consisting of a Chairman and six Principals, by managing international travel logistics and administrative operations. The role requires a highly organized, discreet, and proactive individual capable of overseeing property transitions, staff coordination, procurement, and financial reporting across multiple international locations. When not travelling, the Supervisor will be based in Riyadh, working closely with the Directors and the travel team on ongoing projects both within the Kingdom and internationally.
Key Responsibilities
- Location Management & Travel Logistics
The advance takeover and hand back of rental properties, including private residences, hotels, and yachts.
Assist the International Operations Manager in all aspects of travel planning and execution.
Required Skills & Experience
Personal Attributes
Seniority level
Employment type
Job function
Industries
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