Assistant Travel Manager

Job Description

On behalf of our client, we are looking for an Assistant Travel Manager to join their company.

Overview

The candidate will be responsible for managing business and leisure trips from planning to execution. This requires extensive coordination with different departments and suppliers, followed by seamless implementation. The role demands meticulous attention to detail, flawless execution, and strong negotiation skills.

Responsibilities

• Manage and organize business and leisure trips from planning to execution.
• Scout destinations, hotels, restaurants, and activities; prepare presentations and detailed itineraries.
• Coordinate with internal departments, suppliers, and external agencies (hotels, transportation, aviation, security, embassies).
• Handle logistics for transportation, flights, boats, and activities, ensuring smooth execution.
• Negotiate with service providers and control budgets and expenses.
• Supervise on-site arrangements (car allocations, luggage management, restaurant setups, touristic visits).
• Lead and assign tasks to team members, ensuring clear responsibilities and smooth operations.
• Maintain travel records, update passports and visas, and manage supplier databases.
• Research new destinations and luxury travel trends to propose innovative travel ideas.
• Prepare reports, finalize accounts, and ensure compliance with budgets and approvals.

Requirements

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