Administrative Assistant - Female

AL TAQAH Kitchen offers a wide range of commercial equipment for Hotels, Restaurants, Hospitals, Food Courts, Bakeries, Educational institutions, Military establishments, and Oil companies, along with planning, designing CAD layouts, maintenance, and after-sales service. Our main showroom is strategically located in Sharjah; we also have two warehouses in Sharjah Industrial Area and Abu Dhabi to ensure prompt delivery. We have a maintenance department in Sharjah, Dubai, and Abu Dhabi with highly experienced and qualified technicians to guarantee after-sales service. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support, manage petty cash, handle receivables, and assist with purchasing activities. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving. Key Responsibilities

Manage and organize daily office operations and procedures. Handle incoming and outgoing communications, including emails, phone calls, and mail. Schedule and coordinate meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas, minutes, and other relevant documentation. Maintain and update filing systems, databases, and records. Assist in the preparation and formatting of reports, presentations, and other documents. Monitor and order office supplies, ensuring adequate inventory levels. Support the HR team with administrative tasks such as onboarding, record-keeping, and employee communications. Manage petty cash transactions, ensuring accurate recording and reconciliation. Process receivables, including invoicing, payment collection, and record-keeping. Assist with purchasing activities, including vendor communication, order placement, and inventory management. Contribute to team efforts by accomplishing related tasks and projects as needed. Minimum qualifications include a high school diploma or equivalent; a degree in business administration or a related field is preferred. Proven experience as an administrative assistant or in a similar role is required. Fluency in English, both spoken and written, is essential. Experience with petty cash, receivables, and purchasing is highly desirable. Skills and Abilities

Ability to prioritize tasks and meet deadlines in a fast-paced environment. Proficient in English communication, both written and verbal. Meticulous in ensuring accuracy and quality. Skilled in MS Word, Excel, PowerPoint, and Outlook. Ability to manage petty cash and process receivables accurately. Problem-solving skills and adaptability to new technologies and responsibilities. Ability to work collaboratively and handle sensitive information with integrity. Preferred Qualities

Proactive in anticipating needs and improving processes. Focus on providing a positive stakeholder experience. Effective multitasking and prioritization skills. Reliability, punctuality, and a strong work ethic. Additional Details

Seniority level : Entry level Employment type : Full-time Job function : Administrative Industries : Non-profit Organizations This job posting is active. No indication that it is expired.

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