Office Coordinator (Riyadh)

Office Coordinator – Riyadh

A prestigious international law firm with a branch in Riyadh is seeking a proactive and experienced Office Coordinator to support its growing team. This role offers a unique blend of high-level secretarial duties, hands-on office coordination, and regulatory support, ideal for candidates with prior experience in international law or professional services environments. Key Responsibilities

Coordinate with the GRO on government and regulatory services : GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit / re-entry visas, visit visas, and license renewals. Maintain and update records of government registrations and legal certificates. Provide comprehensive PA / secretarial support to a small team of lawyers at all levels. Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices. Manage Saudi Bar Association registrations for legal staff. Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices. Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager. Assist in ESG initiatives and sustainability tracking / reporting for the regional office. Act as the liaison for office landlord matters and coordinate local facilities issues. Monitor and report any potential business continuity risks or office closures. Ensure adherence to firm-wide health & safety and security protocols. Manage petty cash and staff expense claims, coordinating reimbursement through finance. Secure and log client original documents, ensuring document tracking protocols are followed. Coordinate Arabic-English translations for official documentation and business purposes. Support the IT team with troubleshooting, connectivity maintenance, and asset tracking. Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding / offboarding). Maintain credentials and logins for access to government and client-related portals. Administer vehicle registrations, maintenance schedules, and insurance renewals. Candidate Profile

Minimum 3 years’ experience in an international law firm or professional services company. Based in Riyadh with a transferable Iqama. Excellent command of English (verbal and written); Arabic is a strong advantage. Proven track record handling regulatory portals and government systems. Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint. Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure. Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners. A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities. Remuneration

Salary : Up to SAR 30,000 per month, commensurate with experience (GOSI will be deducted). Benefits

Company-sponsored Visa and Iqama (also for spouse and dependents if required). Comprehensive health insurance (including dependents). Life assurance coverage. 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).

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