Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Manage transportation, accommodations, visa issuing, and other travel services.
• Answer and direct phone calls.
• Cooperate with employees to determine their needs and advise them appropriate destinations, modes of transport, travel dates, costs, and accommodations aligned with company policy.
• Book transportation, make hotel reservations, and confirm payment / fees.
• Follow and update promotional travel packages.
• Deal with travel problems, complaints or refunds.
• Apply for visas for the employees.
• Enter data into our software and maintain employees\' travel expenses files.
• Network with tour operators.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Qualifications

#J-18808-Ljbffr