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Project Assistant

MBC GROUPRiyadh, Riyadh Region, Saudi Arabia

30+ days ago

Job description

Overview

Join to apply for the Project Assistant role at MBC GROUP

Responsibilities

Administrative Support : Schedule and coordinate project meetings, events, and travel arrangements; Prepare and distribute meeting agendas, take minutes, and follow up on action items; Maintain organized project documentation and ensure proper filing
Communication : Act as a liaison between project team members and external stakeholders; Draft, review, and distribute project-related communications and updates; Ensure effective communication within the project team
Project Planning and Coordination : Assist in developing and maintaining project plans and schedules; Track project milestones, deliverables, and deadlines; Coordinate resources and logistics to support project tasks
Data Management : Collect, analyze, and report on project data and performance metrics; Maintain project databases and ensure data accuracy and integrity; Assist in preparing project reports and presentations
Financial Management : Monitor project budgets and expenditures, ensuring compliance with financial guidelines; Assist in preparing budget reports and financial documentation; Process invoices and track project-related expenses
Risk Management : Assist in identifying and managing project risks and issues; Help develop and implement risk mitigation strategies; Document and escalate issues as necessary
Quality Assurance : Ensure project deliverables meet quality standards and client requirements; Support the implementation of project management methodologies and best practices; Conduct project reviews and gather feedback for continuous improvement
Resource Management : Assist in managing project resources, including personnel, equipment, and materials; Coordinate resource allocation and monitor usage; Maintain records of resource availability and allocation
Logistics and Procurement : Manage procurement processes, including obtaining quotes and coordinating purchases; Ensure timely delivery of materials and services required for the project; Maintain inventory records and manage logistics
Support for Project Management Tools : Utilize project management software to track project progress and update plans; Train team members on the use of project management tools and software; Ensure effective and efficient use of project management tools
Ad Hoc Tasks : Provide general support to the project manager and team as needed; Assist with special projects and tasks as they arise; Adapt to changing project requirements and priorities

Requirements

Bachelor’s degree in business administration, Project Management, or a related field (or equivalent experience)

Proven experience as a Project Assistant or similar administrative role

Proficiency in project management software (e.g., MS Project, Asana, Trello)

Excellent organizational and multitasking skills

Strong written and verbal communication skills

Attention to detail and problem-solving abilities

Ability to work independently and collaboratively in a team environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Preferred Qualifications

Certification in project management (e.g., CAPM, PMP) is a plus

Experience in (specific industry or field relevant to the position)

Familiarity with financial management and budgeting principles

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Broadcast Media Production and Distribution, Technology, Information and Media, and Magnetic and Optical Media Manufacturing

Riyadh, Riyadh, Saudi Arabia

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Project • Riyadh, Riyadh Region, Saudi Arabia