Project Financial Analyst

The Financial Analyst is responsible to maintain and analyze financial data relating to contract / project management in a complete, accurate and timely manner whilst ensuring compliance with internal guidelines, procedures and external regulatory requirements. He / she is accountable for the ongoing analysis of process constraints, project costing & margin analysis tracing variances back to underlying activities. In doing so, automated data accumulation systems need to be developed to facilitate an appropriate level of cost analysis and reporting information to the management. The PFA will be pivotal in the financial success of the projects by providing insightful analysis and strategic recommendations to project teams & management.

Key Accountabilities :

• Support provide input to tendering team / Sales team on financial, commercial & tax aspect, bonds, letter of credits etc.
• Actively participate in project handover and understand the financial, tax and commercial aspects of the project. Understand the risks, warranty, LD's and the necessary provisions considered in line with the management instructions.
• Perform monthly detailed analysis on Order booking and relevant profitability and reconcile with SAP, BI. Or other available sources of data.
• Advise the project team on the revenue recognition method in line with IFRS.
• Actively participate during Project handover and review project costing, contractual terms and conditions, project cashflow, delivery plan etc. identifying and reporting any initial risk indicators
• Manage adequate project budget control through maintenance of original & supplementary budgets.
• Prepare order backlog file after period closing and review the revenue plan with the team taking necessary actions to maximize the revenue.
• Prepares the project financial plan covers the a) Tax aspects such as VAT, WHT , Customs etc. b) Revenue recognition c) Billing plan & Collection plan d) Establishing payment securities such as letter of credit, bonds etc. d) Manage currency risks, bonds and guarantees.
• Facilitate project reviews after period closing to identify project risks. Analyze and investigate in key aspects including Cost structure, project progress, cost to complete, cost overrun, inventory, receivables, LD’s and claims handling to manage financial risk related to projects and take necessary actions and approvals to mitigate these risks. Partner with the project managers and drive the cost optimization and gross margin improvement.
• Deliver quarterly financial forecasts and ensure variance between actuals and forecast does not exceed + / -5%.
• Implement Project Closure process and involve in project closeout in close coordination with Project manager.
• Prepare monthly Unbilled Report & review with PMs to determine billing plan. Closely work & follow up with Projects team & Receivables Accountant to ensure billing target is achieved. And share the reason for deviation and recovery plan.
• Review Bank Guarantees and take actions to minimize the financial risk
• Ensure Warranty data are available lively and warranty claims are validated and supported. Calculate estimated future claims and ensure warranty provision is sufficient to cover these.
• Review customer LC documents prepared by Receivables Accountant prior to submission to customer / Bank ensuring completeness & accuracy.
• Verify and approve the BG's & LCs issuance / amendments in line with checklist and ensure it complies with contract, policies, and procedures.
• Verify and approve the invoice in line with invoicing checklist and ensure it complies with contractual terms and is accompanied by necessary supporting documents, POD's, Milestone certificates.
• Review a sample of Sales Contracts on monthly basis to analyze and mitigate contractual risks.
• Implement Project Closure process and involve in project closeout in close coordination with Project manager.
• Prepare monthly Unbilled Report & review with PMs to determine billing plan. Closely work & follow up with Projects team & Receivables Accountant to ensure billing target is achieved. And share the reason for deviation and recovery plan.
• Review Bank Guarantees and take actions to minimize the financial risk
• Ensure Warranty data are available lively and warranty claims are validated and supported. Calculate estimated future claims and ensure warranty provision is sufficient to cover these.
• Review customer LC documents prepared by Receivables Accountant prior to submission to customer / Bank ensuring completeness & accuracy.
• Verify and approve the BG's & LCs issuance / amendments in line with checklist and ensure it complies with contract, policies, and procedures.
• Verify and approve the invoice in line with invoicing checklist and ensure it complies with contractual terms and is accompanied by necessary supporting documents, POD's, Milestone certificates.
• Review a sample of Sales Contracts on monthly basis to analyze and mitigate contractual risks.
• Identify and mitigate financial risks to the business. Conduct risk assessments and mitigate the risk by implementing necessary controls.
• Maintain high standards of compliance with financial regulations and internal policies. Achieve zero compliance violations & implement an internal audit protocol.
• Perform Monthly Account Reconciliations with evidence of the balances and the transactions investigated and corrective actions taken if necessary – Contract Asset & Liabilities, WIP & Provisions (Service provisions, Warranty, Work due, LD's etc.) within the deadline.
• Collaborate with the accounting team during month end closing activities strictly adhering to the deadlines in place & ensuring 100% compliance with all regulatory requirements.

Necessary Knowledge and Experience :