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Call Center Representative | alfanar Electric

Call Center Representative | alfanar Electric

alfanar GroupRiyadh, Riyadh Region, Saudi Arabia
30+ days ago
Job description

Select how often (in days) to receive an alert :

Call Center Representative | alfanar Electric

Description : Job Purpose

To deliver high-quality customer service by managing inbound and outbound calls, accurately processing service requests and complaints, and ensuring timely follow-up and resolution in accordance with company standards and customer satisfaction goals.

Key Accountability Areas

Toll-Free Call Reception and Customer Needs Identification

  • Receive and handle all incoming calls through the toll-free number promptly and professionally
  • Actively listen to customers to accurately identify their needs and provide appropriate solutions or guidance

Ticket Creation and Data Entry

  • Create detailed service tickets in the Cloud for Customers (C4C) system for various requests including spare parts, maintenance, inquiries, complaints, service needs, and warranty documentation
  • Ensure accurate and complete data entry for all customer interactions and requests
  • Ticket Assignment and Follow-Up

  • Assign tickets to the relevant internal departments or personnel based on the nature of the request
  • Monitor and follow up on open tickets to ensure timely resolution and closure in line with service level agreements
  • Maintain clear and proactive communication with customers throughout the process
  • Voice Message and Call Management

  • Handle recorded voice messages by retrieving caller details, initiating contact, and logging new tickets as needed
  • Transfer calls from the Unified Number to the appropriate departments or extensions and respond to customer queries with accurate and up-to-date information
  • Customer Interaction and Campaign Execution

  • Demonstrate professional behavior and communication skills during all customer interactions
  • Conduct outbound calling campaigns for follow-ups, surveys, or promotional activities as required
  • Performance and Development

  • Participate in ongoing training sessions, workshops, and seminars to enhance product knowledge and service skills
  • Consistently meet or exceed assigned individual and team performance targets in both quality and quantity metrics
  • Role Accountability

    HR Proficiency :

  • Ability to obtain updated soft and technical skills related to the job
  • Delivery :

  • Perform the planned activities to meet the operational and development targets as per delivery schedules.
  • Utilize resources effectively to achieve objectives within efficient cost and time.
  • Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
  • Problem-Solving :

  • Solve any related problems arise and escalate any complex operational issues.
  • Quality :

  • Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
  • Business Process Improvements :

  • Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
  • Compliance :

  • Comply to related policy and procedures and work instructions.
  • Health, Safety, and Environment :

  • Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products / services.
  • Academic Qualification

    Diploma Degree in Any relevant field

    Work Experience

    Fresher - 0-2 years

    Technical / Functional Competencies

    Customer Data Management Customer Focus Customer Relationship Management Customer Satisfaction Measurement Customer Satisfaction Surveys Customer Service Customer Service Orientation Customer Service Programs Performance Indicators Process Improvement Quality Control

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