Transport Co-Ordinator

Labour Transport Scheduling

Vehicle arrangement as per Transport Request Form, if it is not part of the weekly vehicle schedule.

Review the transport and LME / HME availability; if internally not able to provide, initiate the process of external and internal hire.

Vehicle Schedule for pickups, trucks, and tippers in consultation with Office Manager.

Vehicle Schedule for trailers and tankers in consultation with Office Manager.

Maintain and monitor external hire schedule; ensure off hire is done in time as per schedule.

Off hire the external vehicle, LME / HME, and forward off hire details for Office Manager approval. Approved documents to accountant for invoice booking and payments.

Scrutinizing of log sheets of all vehicles.

Monitor and ensure vehicle daily serviceability / maintenance checklist is maintained by Drivers & Operators.

Monitoring of all company vehicle maintenance schedule and coordinate with workshop for timely and periodic maintenance.

Job Specification

Coordination with Workshop for minor repairs which were reported by operators / drivers during serviceability check. Prepare and forward Service Request to Workshop.

Maintaining Vehicle Service History for each vehicle comprising of details of maintenance carried out, repair cost, and major spare parts used along with cost.

Monitoring of all company vehicle registration and insurance requirements and ensure timely renewal of both.

Allocation of Drivers, Operators for Vehicles and LME, HME.

Preparation of Annual Leave Rosters for all Drivers and Operators assigned to the transport department in consultation with the Manager.

Leave scheduling of Drivers and Operators assigned to Transport Department in consultation with Yard & Plant Manager.

Filling up of Wage Card for all Drivers and Operators and forward to Manager for approval.

Approved Wage Card to be forwarded to the Document Controller for system entry.

Reports :

Fuel consumption report of each vehicle with mileage.

Vehicle Fine Summary Report.

Consolidated Breakdown Report and current Status.

Report on external hire vehicle and LME / HME (with cost) for Yard & Plant Manager’s review.

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