Document Controller - Saudi

Overview Finding solutions to climate change is the priority of the 21st century, and means switching to low-carbon energy. At Assystem, our mission is to accelerate the energy transition worldwide. To achieve this, our 7,500 Switchers combine their historical engineering expertise and project management with digital technologies.

In our 12 countries (Europe, Middle East, Asia) of operation, we are working on the production and distribution of low-carbon electricity, through the development of nuclear and renewable energies. We are also supporting the modernisation and development of energy grids, managing the setup and siting for new transmission and distribution networks, and using hydrogen to decarbonise the transport and industry sectors.

Job Description The document controller is responsible for the timely, accurate and efficient preparation and management of documents. He / She controls the numbering, sorting, filing, storing and retrieval of electronic and hard copy documents produced by technical teams, projects or departments.

Responsibilities

Initiating Workflows (for documents review purposes) in document management software

Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification

Reviewing document formatting and conformity to document management requirements, if requested transfer existing document in the applicable format

Reporting document review progress, generating document status reports for the team as per the document management system requirements

Archiving documents (including emails and attachments, correspondence … if applicable) according document management system requirements, maintaining the archive system

Issuing controlled copies of information (review sheet, approved document or others documents) per document management system requirements

Numbering, filing, archiving of meeting agendas and meeting minutes

Assisting in preparing presentations, daily reports, weekly, monthly reports and printing documents

Assisting in project tendering such as issuing EOI & invitation to bid letters, coordinating with participated bidders, issuing tender packages & related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation

Qualifications

Undergraduate degree

Minimum 3 years experience including a first experience as Document Controller for a large Programme or at Company level

Knowledge of Document Management tools (Aconex or equivalent) is a plus

Detailed oriented, focused and good coordination skills

Understanding of data protection and privacy laws

Additional Information

Communications & Presentation Skills

Quality Consciousness

Attention to Details

Problem Solving & Decision Making

Results Orientation

Planning and organizing with time management

Relationship Management

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter. Bring your unique contributions and help us shape the future.

Seniority level

Executive

Employment type

Full-time

Job function

Project Management

Industries

Business Consulting and Services

We are not including any external listings or non-relevant postings.

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