Project Planner

Role Overview : The Project Planner plays a central role in managing the timeline, governance, and execution discipline of luxury interior design projects. Working from concept through to installation, the Project Planner ensures that all design, procurement, FF&E, and site operations align to deliver projects on time, within budget, and to the highest standards expected by discerning clients. Key Responsibilities : 1.

Project Planning & Execution Lead the development of integrated project timelines for interior design projects — from concept design, technical documentation, procurement, manufacturing, to installation. Create and maintain master schedules identifying key milestones, lead times (e.g. material selection, production, delivery), and dependencies between departments (Design, FF&E, Site Coordination). Ensure project schedules are realistic, tracked, and regularly updated, with stakeholder buy-in and visibility. 2.

Process Governance & Cross-Departmental Alignment Enforce adherence to internal workflows and approval processes across departments — including Design, Procurement, Finance, and Site Management. Audit project trackers, documentation, and delivery checklists to ensure consistency and accuracy. Ensure all teams understand and meet agreed milestones, scope commitments, and deliverables. 3.

Risk Management & Problem Solving Identify project risks early (e.g. delayed material samples, client decision bottlenecks, contractor readiness) and proactively mitigate them. Ensure transparent and timely communication of delays or roadblocks to executive leadership and relevant departments. Maintain up-to-date project dashboards and risk registers for internal review (e.g. CEO weekly reviews). 4.

Special Programs Oversight Manage complex or non-standard project initiatives (e.g. international installations, ultra-custom FF&E packages) with tailored timelines and reporting needs. Coordinate with niche suppliers or external consultants for special programs requiring elevated oversight. 5.

Client & Stakeholder Reporting Prepare high-quality client-facing reports summarizing progress, upcoming milestones, and key decisions. Ensure alignment between client expectations, commercial agreements, and internal planning. Act as a point of coordination between external consultants (lighting, AV, landscape) and internal teams to ensure coherent delivery. 6.

Leadership & Delivery Culture Promote a culture of precision, accountability, and proactive project management — benchmarked against leading global firms. Provide mentoring and structure to junior or design-led teams less familiar with structured delivery models. Advocate for continual improvement in project planning tools and standards. Requirements : Minimum 7+ years of experience in project planning and management within luxury interior design, high-end residential, or boutique hospitality sectors. Strong understanding of interior design workflows, bespoke FF&E production, and installation sequencing. Demonstrated ability to enforce structured timelines and ensure cross-departmental accountability. Experience working in fast-paced, design-driven environments. Skills Advanced proficiency in project scheduling tools such as

Primavera ,

MS Project ,

Asana ,

Monday.com , or similar platforms. High attention to detail and strong risk awareness. Excellent communication and client-handling skills, especially with VIPs and international stakeholders. Ability to lead, align, and support teams across design, procurement, and site operations. Strong problem-solving mindset with a proactive approach to delays and bottlenecks.

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