Administration Executive

Overview

Title : Administration Executive

Primary Objectives : To provide the client's office with full GRO and administrative support, to provide simple business translations at a consistent high standard and to assist their Middle East Operations Manager and their Riyadh Office Coordinator with local office management projects

Location : Riyadh, Kingdom of Saudi Arabia

MUST BE ARABIC

Responsibilities

• Assist with government departments and agencies such as Ministry of Justice, Ministry of Labour, Chamber of Commerce, Muqeem, Ministry of Commerce, SDAIA, etc.
• Manage Iqama renewals for staff and dependents (where appropriate) in accordance with local regulations
• Issue exit and re-entry visas for non-Saudi staff
• Assist in issuing Saudi visit visas to visitors residing outside KSA
• Support with renewals of licences, and regulatory and business subscriptions
• Report all government related activities affecting the business to the Managing Partner, Operations Manager and / or Office Coordinator as appropriate
• Oversee vendor registrations in Arabic and maintain vendor relationships alongside the Operations Manager and Office Coordinator
• Assist with fact finding and submitting RFPs via the Etimad portal
• Prepare and submit expense claims on behalf of the team using Chrome River
• Provide accurate business translations from Arabic to English and vice versa
• Orders business cards for the team ensuring the English and Arabic text is aligned and accurate
• Manage office vehicle registration, maintenance, and insurance renewals
• Driving duties to include collections and deliveries
• Assist with updating client information and relevant databases on InterAction
• Maintain a clean and tidy meeting room with well-stocked stationery
• Provide ad hoc front of house support such as greeting clients and visitors in a professional manner, preparing drinks and / or snacks and / or lunches (as appropriate) for client meetings
• Manage and procurement of office supplies
• Support with printing, scanning and binding tasks as and when required
• Manage own email account including timely response times, filing of emails (including hard copy filing where necessary)
• Assist Office Coordinator and Operations Manager with ad hoc office management projects
• Assist other regional Business Services Managers with local on the ground project support
• Adhere to firm and local office policies and procedures, including those that are formal, informal, documented or verbal

Key Performance Indicators

Qualifications, Skills & Experience

Competencies

Takes pride in their work and positively impacts those around them

Takes an active interest in others and gets to know the people they interact with

Maintains an awareness of the firm’s purpose, objectives and structure

Finds ways to enhance the experience of the firm’s clients through their daily tasks

Goes above and beyond to contribute to the success of the firm

Salary : SAR 17,000 - 20,000

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