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Show Coordinator

LANDMARK GroupAl Khobar, Al Khobar, Saudi Arabia

30+ days ago

Job description

Roles and responsibilities

1. Show Planning andCoordination

ConceptDevelopment : Collaborate with creative teams to helpdevelop concepts for shows, performances, or events, ensuring theyalign with the overall brand andobjectives.
Scheduling : Coordinate dates, times, and venues for shows, ensuring alllogistical elements (e.g., rehearsals, showtimes) are scheduledefficiently.
BudgetManagement : Work within a defined budget to planshow expenses, including staffing, equipment, marketing, and otheroperational costs.
VendorCoordination : Liaise with external vendors,suppliers, and contractors for services such as lighting, sound,costumes, or staging, ensuring all requirements are met on time andwithin budget.

2. TeamManagement

Staffing : Hire and manage a team of performers, technicians, crew members,and support staff, assigning roles and ensuring clearcommunication.

Rehearsals : Organize and oversee rehearsals for performers and technical teamsto ensure smooth execution on the day of theshow.

Leadership : Provide leadership to the show team, ensuring everyone is alignedwith the vision of the show and motivated to deliver high-qualityperformances.

3. Logistics andOperations

TechnicalCoordination : Work closely with the technical teamto ensure all equipment (e.g., sound, lighting, video) is in place,functioning properly, and meets the show’srequirements.

VenueManagement : Ensure the venue is set up according tothe show's requirements, including seating arrangements,stage setup, and technicalspecifications.

LogisticalOversight : Manage day-to-day operations leading upto the show, ensuring everything runs smoothly from transportationto the set-up and breakdown of theevent.

4. AudienceEngagement andMarketing

AudienceExperience : Oversee elements of the audienceexperience, ensuring that customer service is prioritized and thatthe show provides a memorable experience forattendees.

PromotionalActivities : Collaborate with the marketing andcommunications teams to promote the show, including advertising,social media campaigns, and ticketsales.

PublicRelations : Manage media relations and publicappearances related to the show, helping generate buzz andvisibility for the event.

5. PerformanceOversight

QualityControl : Ensure that all aspects of the show are inline with the expected quality, from the performance to technicalexecution.

Problem-Solving : Quickly identify and resolve any issues that arise duringrehearsals, technical checks, or liveperformances.

Monitoring theShow : Oversee the performance in real-time to ensuresmooth operation and address any unforeseen challengesimmediately.

6. Budgeting and FinancialManagement

CostControl : Monitor show-related expenses to ensurethat all costs remain within budget, including payments for staff,vendors, and equipment.

RevenueGeneration : Manage ticket sales, sponsorship deals,and partnerships to maximize revenue opportunities for the show orevent.

7. Post-ShowActivities

FeedbackCollection : Gather feedback from the audience,performers, and crew to evaluate the success of the show andidentify areas forimprovement.

Debriefing : Organize debriefing sessions with the team to discuss theshow’s performance, challenges, and successes, ensuringcontinuous improvement for futureshows.

Reporting : Prepare post-show reports summarizing the show’sperformance, audience reception, financial outcomes, and any issuesthat were addressed.

Desired candidate profile

1. EducationalBackground

Qualifications : A degree in event management, theatre arts, businessadministration, media, marketing, or a relatedfield.

Certifications : Additional certifications in project management (e.g., PMP) orspecialized training in event production and management can be anadvantage.

2. Experience

RelevantExperience : Minimum of 3-5 years of experience inshow production, event coordination, or live performancemanagement. Experience in roles like production coordinator, eventmanager, or similar positions can bebeneficial.

Industry-SpecificExperience : Experience within the entertainment,media, tourism, or event management industries is preferred, as itprovides familiarity with the specific demands of show planning andexecution.

3. KeySkills andCompetencies

CreativeVision : A strong ability to conceptualize andcontribute to the creative direction of the show, collaboratingwith directors, designers, and performers to achieve the artisticvision.

ProjectManagement : Strong organizational skills to handlemultiple tasks, timelines, and complex logistics associated withplanning and executing a show orevent.

BudgetManagement : Proficient in managing budgets, keepingtrack of expenditures, and ensuring the show is delivered withinfinancial constraints.

TeamLeadership : Ability to manage and motivate diverseteams, including performers, technical staff, and eventcoordinators, ensuring everyone is aligned with theshow’sobjectives.

Vendor and SupplierRelations : Experience in working with vendors,contractors, and external partners to procure the necessaryresources (e.g., equipment, costumes, setdesign).

Problem-Solving : Excellent problem-solving skills, with the ability to quicklyaddress and resolve issues that arise before or during theshow.

Attention toDetail : A keen eye for detail to ensure that allaspects of the show, from technical elements to audienceexperience, meet highstandards.

CommunicationSkills : Strong verbal and written communicationskills to coordinate with internal teams, stakeholders, clients,and vendorseffectively.

TechnicalExpertise : Basic knowledge of technical aspects ofshow production (e.g., lighting, sound, video equipment) isdesirable to work effectively with technicalteams.

Key Skills

Executive Support,Planning Skills,Tradeshows

Employment Type : Full-time

Department / Functional Area : Executive Leadership

Experience : Not Mentioned years

Vacancy : 1

Joining Date : Fri, 20Dec 2024