Senior Project Coordinator

Overview

The Senior Project Coordinator will play a critical role in ensuring the successful execution and delivery of complex projects by providing advanced coordination, project management, and communication support. This role requires an individual with experience managing multiple projects concurrently, enhancing team collaboration, and applying best practices in project management to drive efficiency and outcomes. The Senior Project Coordinator will work closely with Project Managers and cross-functional teams, taking on a more strategic and leadership-focused role than a standard Project Coordinator. The incumbent will be in direct contact with clients.

Responsibilities

• Lead the development and maintenance of comprehensive project plans, ensuring alignment with project goals and objectives. Proactively identify risks and bottlenecks, providing mitigation strategies to keep projects on track. Ensure timely delivery of project milestones, ensuring adherence to budgets, timelines, and quality standards.
• Serve as a key liaison between multiple teams including clients, architects, engineers, subcontractors, and suppliers, to facilitate seamless communication and collaboration. Drive the coordination of resources across departments, ensuring that teams are aligned and working towards common project goals.
• Oversee the creation and distribution of high-level project documentation, such as project charters, including contracts, permits, drawings, and correspondence, organizing and updating records to ensure accuracy and accessibility. Present clear, concise, and actionable reports to senior management and stakeholders.
• Schedule and facilitate project meetings, including kickoff meetings, progress meetings, and coordination meetings, documenting meeting minutes and action items to track progress and decisions.
• Support the allocation of resources across multiple projects, including labor, equipment, and materials, coordinating deliveries and logistics ensuring that team members are equipped to meet project demands. Assist in the identification and resolution of resource constraints or conflicts. Manage project-related budgets and timelines with a focus on optimizing resources to improve efficiency.
• Prepare and distribute project reports and status updates to project stakeholders, including progress reports, milestone tracking, and risk assessments, ensuring transparency and accountability throughout the project lifecycle.
• Assist in monitoring project budgets, tracking expenses, and reporting on financial performance, identifying variances and contributing to cost control efforts.
• Identify and assess project risks, such as safety hazards, schedule delays, and budget overruns, developing risk mitigation strategies and contingency plans to minimize impacts on project outcomes.
• Manage change requests and variations to project scope, assessing impacts on schedule, cost, and resources, and coordinating with stakeholders to implement approved changes.
• Monitor and enforce quality control standards and procedures, conducting inspections and audits to ensure workmanship and materials meet project specifications and industry standards. Establish and enforce quality control measures across all stages of the project lifecycle to ensure high-quality outcomes.
• Closely monitor project spend against budget, identifying discrepancies, and initiating corrective actions as needed to avoid budget overruns.

Job Knowledge & Skills

Job Experience

Competencies

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