Office Manager

Role Overview

We are seeking an experienced Office Manager / Executive Administrator to oversee administrative operations and provide high-level support to our management team. The role requires excellent organizational skills, discretion, and the ability to coordinate across departments to ensure a smooth workflow and professional office environment.

Key Responsibilities

Manage day-to-day office activities including correspondence, calendar management, meetings, presentations, profiles, and periodic reports.

Handle all incoming and outgoing written communications with professionalism and confidentiality.

Develop and maintain an organized filing system and archive for correspondences, circulars, contracts, and other office documents.

Coordinate with various departments to facilitate communication and ensure efficient operational and administrative support.

Foster synergy between departments to maintain smooth workflows and professional operations.

Monitor and follow up on assigned tasks, ensuring deadlines and priorities are met.

Proactively manage the teams calendar, including appointments, meetings, and travel schedules.

Prepare and edit complex, confidential correspondence, reports, and presentations using MS Word, Excel, PowerPoint, and other relevant tools.

Prepare agendas, take minutes, and coordinate logistics for internal and external meetings and events.

Provide full personal assistance to the office as needed, maintaining confidentiality and a sense of urgency.

Skills & Competencies

Strong verbal and written communication skills in English and Arabic .

Proficiency in MS Office (Word, Excel, PowerPoint).

Excellent time management and ability to prioritize under pressure.

Highly organized, detail-oriented, and accountable.

Creative and innovative, with the ability to think outside the box.

Strong team player with flexibility to adapt to changing needs.

Qualifications & Experience

Bachelors degree in Business Administration, Management, or a related field.

8 - 15 years of experience in administration or office management, preferably in the entertainment or media sector .