Receptionist

Overview Line of Service : Internal Firm Services. Industry / Sector : Not Applicable. Specialism : IFS - Internal Firm Services - Other. Management Level : Associate.

Job Description & Summary To operate switchboard and handle reception area activities. Serves as the first point of contact with the firm and the office for visitors and callers. Handle all internal and external inquiries and carry out administrative activities of the front office.

Responsibilities

Adhere to the allocated budget for the administrative function of the office.

Greet visitors and ensure callers and visitors are dealt with promptly, courteously and accurately.

Ensure visitors are comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.

Operate the switchboard; screen and route incoming telephone calls, take messages, and answer queries; maintain visitor and caller logs.

Receive deliveries and coordinate outside delivery / courier services with the help of Office Administrators.

Answer queries from visitors and callers, refer them to the appropriate person; perform general maintenance of the reception area.

Manage incoming and outgoing faxes and mail; distribution to the appropriate person.

Book meeting rooms and collaborative spaces and maintain tidiness.

Support office manager in events planning and organization.

Act in accordance with regulations.

Perform other administrative duties as required.

Education / Qualifications Education : Not specified. Degrees / Field Of Study : Not specified. Certifications : Not specified.

Skills

Required Skills : Not specified.

Optional Skills : Not specified.

Other Details

Travel Requirements : Not Specified

Available for Work Visa Sponsorship : No

Government Clearance Required : No

Job Posting End Date : Not specified

Job Function

Administrative

Industries : Business Consulting and Services

#J-18808-Ljbffr