Project Administration Specialist

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Project Administration Specialist

role at

alfanar

Provides administrative and coordination support for IT projects, ensuring tasks are completed on time, within budget, and to quality standards. Acts as a liaison between stakeholders, manages project documentation, tracks progress, and supports tools and reporting.

Key Accountability Areas Project Coordination

Support multiple IT projects simultaneously, ensuring schedules, deliverables, and documentation are maintained.

Organize and coordinate meetings, workshops, and project-related events, including minute‑taking and action item tracking.

Maintain project calendars and assist with resource scheduling.

Documentation & Reporting

Prepare, edit, and manage project documentation such as project plans, status reports, risk logs, meeting notes, and change requests.

Support the creation and distribution of executive summaries, dashboards, and other project reports.

Administrative Support

Assist project managers and team leads in maintaining project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and other documentation.

Track and follow up on deliverables, deadlines, and dependencies.

Coordinate procurement and budget tracking activities, if needed.

Tool & System Support

Maintain project data in tools such as Microsoft Project, Jira, Confluence, SharePoint, or ServiceNow.

Support onboarding / offboarding processes for project team members.

Governance & Compliance

Ensure adherence to GIT’s project management methodologies, policies, and quality standards.

Support audits, quality checks, and project closure activities.

Role Accountability

HR Proficiency

Ability to obtain updated soft and technical skills related to the job.

Delivery

Perform planned activities to meet operational and development targets as per delivery schedules; utilize resources effectively to achieve objectives within cost and time; provide periodic reports detailing deviations and execution of planned tasks.

Problem‑Solving

Solve related problems that arise and escalated any complex operational issues.

Quality

Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements

Coordinate well‑defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance

Comply to related policy and procedures and work instructions.

Health, Safety, and Environment

Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high‑quality products / services.

Academic Qualification : Bachelor Degree in Information Technology or any relevant field

Work Experience : 2 to 4 Years

Technical & Functional Competencies

Business Acumen

Competitive Analysis

Metrics

Project Issues Management

Project Management

Project Management Methodology

Project Oversight

Project Planning

Project Tracking and Reporting

Strategic Planning

Trend Analysis

Visioning

Profile description Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square‑meter complex located in Riyadh. The complex houses an array of ultra‑modern manufacturing facilities and laboratories equipped with state‑of‑the‑art technologies and staffed with highly skilled professionals.

Alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

Seniority level Mid‑Senior level

Employment type Full‑time

Job function Project Management and Information Technology

Industries Alternative Medicine, Appliances, Electrical, and Electronics Manufacturing, and Construction

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